In financial accounting, a booking represents a business transaction with a monetary value. This involves posting an amount to accounts, which changes their balances. If the amount is €0.00, no such change occurs. Therefore, no accounting-effective booking is created. For this reason, bookings without an amount are not saved in ChurchTools Finance.
Did you want to record a transaction, reverse an entry, or document a process? Here are a few situations where a solution other than a €0.00 booking is accounting-wise correct:
- Did you enter a booking twice?
Here’s the correct way to create a cancellation entry. In the article “How to cancel transactions?”, we’ll show you how to do it. - Would you like to transfer a budget from one cost center to another?
We’ll show you how in the article ” How to record budget transfers between cost centers? “ - Did you receive a credit memo that fully offsets an invoice?
In that case, you can record this transaction as a credit memo booking using the credit memo amount. In the article “How to enter transactions using the expert view”, we explain exactly what information you need to enter for a booking. - Do you want to enter the opening balance for a cash account, even though it’s €0.00?
In that case, you don’t need to enter an opening balance for this account—so you don’t need to create a €0.00 booking either.
The same applies to carryovers. - Are you aiming for a continuous document number sequence and therefore want to create a €0.00 booking for that purpose?
In ChurchTools, you can always see in the log why the gap occurred. Therefore, even in this case, a €0.00 booking is not necessary, since the documentation is already provided.