{"id":9483,"date":"2024-03-13T18:44:41","date_gmt":"2024-03-13T17:44:41","guid":{"rendered":"https:\/\/churchtools.academy\/?post_type=docs&#038;p=9483"},"modified":"2025-09-19T09:40:48","modified_gmt":"2025-09-19T08:40:48","password":"","slug":"21-recommendations-on-permissions-for-administrators","status":"publish","type":"docs","link":"https:\/\/churchtools.academy\/en\/help\/permissions-management\/authorise-groups\/21-recommendations-on-permissions-for-administrators\/","title":{"rendered":"Recommendations on permissions for administrators"},"content":{"rendered":"\n<p>In this article you will find our recommendations for the permissions of the administrator group. Depending on your church structure, you may want to take away or add permissions.<\/p>\n\n\n\n<p>In our recommendations you can see the total amount of permissions that we think the administrators need. In some churches, the administration might be devided into sections with different responsible administrators. If this is the case for you, please divide the permissions among several roles to distinguish between the different sections or create multiple admin-groups. &nbsp;<\/p>\n\n\n\n<aside class=\"wp-block-group ct-box ct-box-blue has-background is-vertical is-layout-flex wp-container-core-group-is-layout-002f1c27 wp-block-group-is-layout-flex\" style=\"border-radius:8px;border-left-color:#22c55e;border-left-width:0.5rem;background-color:#dcfce7;margin-top:var(--wp--preset--spacing--60);margin-bottom:var(--wp--preset--spacing--60)\">\n<p style=\"margin-top:0.5rem;margin-right:0.5rem;margin-bottom:0rem;margin-left:0.5rem\"><strong>Tip<\/strong><\/p>\n\n\n\n<p style=\"margin-top:0rem;margin-right:0.5rem;margin-bottom:0.5rem;margin-left:0.5rem\">We recommend to leave the user account with the super admin designation as a separate user and not using it as an active user account of an admin. The admins should better be authorized separately via the permissions management, ideally via an administrators group, through which the necessary permissions are given. The head of this group could for example have the credentials for the super admin user account and therefore be able to access it, should that be necessary. You can find more information on the difference between Super Admin and Admin <a href=\"https:\/\/churchtools.academy\/en\/help\/administration\/super-admin-en\/21-what-ist-the-difference-between-super-admin-and-admin\/\" data-type=\"docs\" data-id=\"9492\">here<\/a>.<\/p>\n<\/aside>\n\n\n\n<h2 class=\"wp-block-heading\">Global permissions<\/h2>\n\n\n\n<figure class=\"wp-block-image\"><img fetchpriority=\"high\" decoding=\"async\" width=\"889\" height=\"427\" src=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/04\/image-58.png\" alt=\"\" class=\"wp-image-15432\" srcset=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/04\/image-58.png 889w, https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/04\/image-58-300x144.png 300w, https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/04\/image-58-768x369.png 768w, https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/04\/image-58-360x173.png 360w\" sizes=\"(max-width: 889px) 100vw, 889px\" \/><\/figure>\n\n\n\n<p> &nbsp;<\/p>\n\n\n\n<aside class=\"wp-block-group ct-box ct-box-blue has-background is-vertical is-layout-flex wp-container-core-group-is-layout-002f1c27 wp-block-group-is-layout-flex\" style=\"border-radius:8px;border-left-color:#22c55e;border-left-width:0.5rem;background-color:#dcfce7;margin-top:var(--wp--preset--spacing--60);margin-bottom:var(--wp--preset--spacing--60)\">\n<p style=\"margin-top:0.5rem;margin-right:0.5rem;margin-bottom:0rem;margin-left:0.5rem\"><strong>Tip<\/strong> <strong>about permissions for administration<\/strong><br>You can consider if only a &#8220;leader&#8221; of the group gets the permission <em>Customize permissions (administer persons)<\/em> or if all group members of the group should get this permission, since this permission inculdes being able to make changes to the permissions management and therefore enables people to grant themselves more permissions on their own.<\/p>\n\n\n\n<p style=\"margin-top:0rem;margin-right:0.5rem;margin-bottom:0.5rem;margin-left:0.5rem\"><\/p>\n<\/aside>\n\n\n\n<aside class=\"wp-block-group ct-box ct-box-blue has-background is-vertical is-layout-flex wp-container-core-group-is-layout-002f1c27 wp-block-group-is-layout-flex\" style=\"border-radius:8px;border-left-color:#22c55e;border-left-width:0.5rem;background-color:#dcfce7;margin-top:var(--wp--preset--spacing--60);margin-bottom:var(--wp--preset--spacing--60)\">\n<p style=\"margin-top:0.5rem;margin-right:0.5rem;margin-bottom:0rem;margin-left:0.5rem\"><strong>Tip<\/strong>s <strong>about permissions for Persons &amp; Groups<\/strong><\/p>\n\n\n\n<p style=\"margin-top:0rem;margin-right:0.5rem;margin-bottom:0.5rem;margin-left:0.5rem\">&#8211; The admin team may not want to be able to view some groups. The permissions <em>Make all groups of the group type visible (except hidden!) (view grouptype)<\/em> and <em>See individual groups incl. the persons contained (also applies to hidden groups) (view group)<\/em> can be restricted for the admin team in the case of groups which cover sensitive topics by creating a separate group type for those groups via the <em>Master data<\/em> of the <strong>Persons &amp; Groups<\/strong> module and then not authorizing this group type for your admins.<br>&#8211; In ChurchTools people can leave <em>comments<\/em> for persons which are saved in the persons card. For these comments you can also define different categories (e.g. leader, admin etc&#8230;) in the <em>master data<\/em>. You can then authorize these categorized comments over the permission <em>View comments<\/em>.<\/p>\n<\/aside>\n\n\n\n<h2 class=\"wp-block-heading\">Group-internal permissions<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\">Group-internal permissions for Persons &amp; Groups<\/h3>\n\n\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" width=\"461\" height=\"1141\" src=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/04\/image-60.png\" alt=\"\" class=\"wp-image-15435\" srcset=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/04\/image-60.png 461w, https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/04\/image-60-121x300.png 121w, https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/04\/image-60-414x1024.png 414w, https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/04\/image-60-207x512.png 207w\" sizes=\"(max-width: 461px) 100vw, 461px\" \/><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">Group-internal permissions for Events and Finances<\/h3>\n\n\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" width=\"464\" height=\"678\" src=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/04\/image-59.png\" alt=\"\" class=\"wp-image-15434\" srcset=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/04\/image-59.png 464w, https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/04\/image-59-205x300.png 205w, https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/04\/image-59-350x512.png 350w\" sizes=\"(max-width: 464px) 100vw, 464px\" \/><\/figure>\n\n\n\n<aside class=\"wp-block-group ct-artikel-zum-weiterlesen has-background is-layout-constrained wp-container-core-group-is-layout-89fd719a wp-block-group-is-layout-constrained\" style=\"border-radius:8px;background-color:#f9fafb;margin-top:24px;margin-bottom:24px;padding-top:32px;padding-right:24px;padding-bottom:32px;padding-left:24px\">\n<h4 class=\"wp-block-heading has-medium-font-size\">Read more<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/churchtools.academy\/en\/help\/permissions-management\/authorise-groups\/21-recommendations-for-group-permissions\/\" data-type=\"link\" data-id=\"https:\/\/churchtools.academy\/en\/help\/permissions-management\/authorise-groups\/21-recommendations-for-group-permissions\/\">Recommendations for group permissions<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/churchtools.academy\/en\/help\/administration\/super-admin-en\/21-what-ist-the-difference-between-super-admin-and-admin\/\" data-type=\"link\" data-id=\"https:\/\/churchtools.academy\/en\/help\/permissions-management\/super-admin-en\/21-what-ist-the-difference-between-super-admin-and-admin\/\">What is the difference between Super Admin and Admin?<\/a><\/li>\n<\/ul>\n<\/aside>\n","protected":false},"excerpt":{"rendered":"<p>In this article you will find our recommendations for the permissions of the administrator group. Depending on your church structure, you may want to take away or add permissions. In our recommendations you can see the total amount of permissions that we think the administrators need. In some churches, the administration might be devided into [&hellip;]<\/p>\n","protected":false},"author":7,"featured_media":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"doc_category":[459],"doc_tag":[],"knowledge_base":[424],"class_list":["post-9483","docs","type-docs","status-publish","hentry","doc_category-authorise-groups","knowledge_base-permissions-management"],"pp_statuses_selecting_workflow":false,"pp_workflow_action":"current","pp_status_selection":"publish","acf":[],"year_month":"2026-04","word_count":117,"total_views":"2225","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"Victoria Weidemann","author_nicename":"vweidemann","author_url":"https:\/\/churchtools.academy\/en\/author\/vweidemann\/"},"doc_category_info":[{"term_name":"Authorise Groups","term_url":"https:\/\/churchtools.academy\/en\/help\/permissions-management\/authorise-groups\/"}],"doc_tag_info":[],"knowledge_base_info":[{"term_name":"Permissions Management","term_url":"https:\/\/churchtools.academy\/en\/help\/permissions-management\/","term_slug":"permissions-management"}],"knowledge_base_slug":["permissions-management"],"_links":{"self":[{"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/docs\/9483","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/docs"}],"about":[{"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/types\/docs"}],"author":[{"embeddable":true,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/users\/7"}],"replies":[{"embeddable":true,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/comments?post=9483"}],"version-history":[{"count":7,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/docs\/9483\/revisions"}],"predecessor-version":[{"id":40012,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/docs\/9483\/revisions\/40012"}],"wp:attachment":[{"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/media?parent=9483"}],"wp:term":[{"taxonomy":"doc_category","embeddable":true,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/doc_category?post=9483"},{"taxonomy":"doc_tag","embeddable":true,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/doc_tag?post=9483"},{"taxonomy":"knowledge_base","embeddable":true,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/knowledge_base?post=9483"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}