{"id":9465,"date":"2023-11-15T09:36:38","date_gmt":"2023-11-15T08:36:38","guid":{"rendered":"https:\/\/churchtools.academy\/?post_type=docs&#038;p=9465"},"modified":"2025-09-16T10:35:14","modified_gmt":"2025-09-16T09:35:14","password":"","slug":"explanation-of-the-permission-system-in-churchtools","status":"publish","type":"docs","link":"https:\/\/churchtools.academy\/en\/help\/permissions-management\/permissions\/explanation-of-the-permission-system-in-churchtools\/","title":{"rendered":"Explanation of the permission system in ChurchTools"},"content":{"rendered":"\n<p>Security and data protection are high goods and these must be protected. That is why ChurchTools offers very individually and finely adjustable permissions that define exactly which person can see which data and what they are allowed to do with this data. For this, in addition to the permissions, which are explained here, the security levels must also be considered. In this way, you define for your ChurchTools that each user can only see what he or she really needs to collaborate. How much that is depends entirely on your church and varies greatly from person to person.<\/p>\n\n\n\n<aside class=\"wp-block-group ct-box ct-box-blue has-background is-vertical is-layout-flex wp-container-core-group-is-layout-002f1c27 wp-block-group-is-layout-flex\" style=\"border-radius:8px;border-left-color:#3e70ce;border-left-width:0.5rem;background-color:#f3f5f7;margin-top:var(--wp--preset--spacing--60);margin-bottom:var(--wp--preset--spacing--60)\">\n<p style=\"margin-top:0.5rem;margin-right:0.5rem;margin-bottom:0rem;margin-left:0.5rem\"><strong>Here are a few examples for a better understanding<\/strong>:<\/p>\n\n\n\n<p style=\"margin-top:0rem;margin-right:0.5rem;margin-bottom:0.5rem;margin-left:0.5rem\">Example 1: Members of your church should be able to see when resources are available so they can book a room for meetings.<br>Example 2: Musicians need access to all songs and to worship planning.<br>Example 3: The elders should be able to see all the persons, with address details, etc.<br>Example 4: Then there are persons with pastoral responsibilities who need more permissions only for certain groups of persons: A small group leader should see the address data of his persons. All other persons should not be able to see or only the less sensitive contact data such as the telephone number or the e-mail address.<\/p>\n<\/aside>\n\n\n\n<h2 class=\"wp-block-heading\">Give permissions<\/h2>\n\n\n\n<p>No matter what situation you want to map with the permissions. Always start with the two most important questions:<\/p>\n\n\n\n<p><strong>1. <a href=\"https:\/\/churchtools.academy\/en\/help\/permissions-management\/permissions\/21-how-do-users-receive-permissions\/\" data-type=\"docs\" data-id=\"9467\">How does a user get his permissions?<\/a><\/strong><br><strong>2. What do his permissions apply to?<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Global permissions &#8211; These permissions apply to your entire ChurchTools and can be given to persons by status, group type, group or user.<\/li>\n\n\n\n<li>Group-internal permissions &#8211; These permissions only apply within the group type or group for which they are given.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Permissions work differently<\/h2>\n\n\n\n<p>There are permissions that allow you to use certain features in ChurchTools and others that refine the scope of the features and determine what data you are allowed to see and edit.<\/p>\n\n\n\n<p>For example, some permissions allow you to create form letters or calendar appointments, schedule events, or add people to a group. These permissions allow you to use some of the many ChurchTools <strong>features<\/strong>.<\/p>\n\n\n\n<p>Which people you are allowed to write form letters to, in which calendars you are allowed to create events or calendar appointments or which groups you are allowed to add people to, is in turn controlled by other permissions. These permissions limit the functional range and refine your access possibilities. They control the <strong>visibility<\/strong> of the data you can then see and edit with the functions that have been made available to you.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Additive permission system<\/h2>\n\n\n\n<p>Permissions in ChurchTools only work additively. This means that you cannot take away permissions from a user, you can only give them additional permissions. A user to whom you have not given any rights is therefore not allowed to see, execute or edit anything. It does not matter if a user gets the same permissions through different sources.<\/p>\n\n\n\n<aside class=\"wp-block-group ct-box ct-box-blue has-background is-vertical is-layout-flex wp-container-core-group-is-layout-002f1c27 wp-block-group-is-layout-flex\" style=\"border-radius:8px;border-left-color:#3e70ce;border-left-width:0.5rem;background-color:#f3f5f7;margin-top:var(--wp--preset--spacing--60);margin-bottom:var(--wp--preset--spacing--60)\">\n<p style=\"margin-top:0.5rem;margin-right:0.5rem;margin-bottom:0rem;margin-left:0.5rem\"><strong>Example:<\/strong><\/p>\n\n\n\n<p style=\"margin-top:0rem;margin-right:0.5rem;margin-bottom:0.5rem;margin-left:0.5rem\">A user gets the right to see the resources through his status.<br><code>+<\/code> Through his membership in a small group, he gets the right to see his group and the persons in it.<br><code>+<\/code> Through his role as a leader in the worship team, he can also edit the agenda.<\/p>\n<\/aside>\n\n\n\n<aside class=\"wp-block-group ct-artikel-zum-weiterlesen has-background is-layout-constrained wp-container-core-group-is-layout-89fd719a wp-block-group-is-layout-constrained\" style=\"border-radius:8px;background-color:#f9fafb;margin-top:24px;margin-bottom:24px;padding-top:32px;padding-right:24px;padding-bottom:32px;padding-left:24px\">\n<h4 class=\"wp-block-heading has-medium-font-size\">Read more<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/churchtools.academy\/en\/help\/permissions-management\/basics-understanding-permissions\/21-useful-permissions-management-from-high-level-to-subtle-details\/\">Useful permissions management \u2013 from high-level to subtle details<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/churchtools.academy\/en\/help\/permissions-management\/basics-understanding-permissions\/21-open-or-restricted-permissions-management-what-suits-us\/\">Open or restricted permissions management \u2013 what suits us?<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/churchtools.academy\/en\/help\/permissions-management\/permissions\/21-how-do-users-receive-permissions\/\">How do users receive permissions?<\/a><\/li>\n<\/ul>\n<\/aside>\n","protected":false},"excerpt":{"rendered":"<p>Security and data protection are high goods and these must be protected. That is why ChurchTools offers very individually and finely adjustable permissions that define exactly which person can see which data and what they are allowed to do with this data. For this, in addition to the permissions, which are explained here, the security [&hellip;]<\/p>\n","protected":false},"author":7,"featured_media":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"doc_category":[490],"doc_tag":[],"knowledge_base":[424],"class_list":["post-9465","docs","type-docs","status-publish","hentry","doc_category-permissions","knowledge_base-permissions-management"],"pp_statuses_selecting_workflow":false,"pp_workflow_action":"current","pp_status_selection":"publish","acf":[],"year_month":"2026-04","word_count":398,"total_views":"2412","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"Victoria Weidemann","author_nicename":"vweidemann","author_url":"https:\/\/churchtools.academy\/en\/author\/vweidemann\/"},"doc_category_info":[{"term_name":"Permissions","term_url":"https:\/\/churchtools.academy\/en\/help\/permissions-management\/permissions\/"}],"doc_tag_info":[],"knowledge_base_info":[{"term_name":"Permissions Management","term_url":"https:\/\/churchtools.academy\/en\/help\/permissions-management\/","term_slug":"permissions-management"}],"knowledge_base_slug":["permissions-management"],"_links":{"self":[{"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/docs\/9465","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/docs"}],"about":[{"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/types\/docs"}],"author":[{"embeddable":true,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/users\/7"}],"replies":[{"embeddable":true,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/comments?post=9465"}],"version-history":[{"count":5,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/docs\/9465\/revisions"}],"predecessor-version":[{"id":39890,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/docs\/9465\/revisions\/39890"}],"wp:attachment":[{"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/media?parent=9465"}],"wp:term":[{"taxonomy":"doc_category","embeddable":true,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/doc_category?post=9465"},{"taxonomy":"doc_tag","embeddable":true,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/doc_tag?post=9465"},{"taxonomy":"knowledge_base","embeddable":true,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/knowledge_base?post=9465"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}