{"id":9404,"date":"2025-07-14T09:02:18","date_gmt":"2025-07-14T08:02:18","guid":{"rendered":"https:\/\/churchtools.academy\/?post_type=docs&#038;p=9404"},"modified":"2026-07-21T06:01:43","modified_gmt":"2026-07-21T05:01:43","password":"","slug":"how-to-subscribe-to-a-calendar","status":"publish","type":"docs","link":"https:\/\/churchtools.academy\/en\/help\/churchtools-modules\/subscriptions-reminders\/how-to-subscribe-to-a-calendar\/","title":{"rendered":"How do I subscribe to a calendar?"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">You can subscribe to calendars via iCal.<\/p>\n\n<h2 class=\"wp-block-heading\">1. Prerequisite<\/h2>\n\n<p class=\"wp-block-paragraph\">For iCal to work, your ChurchTools administrator must grant the &#8220;View Calendar&#8221; permission to the guest user. If the iCal link isn&#8217;t working for you, please contact your administrator. <\/p>\n\n<h2 class=\"wp-block-heading\">2. View iCal Link\/File<\/h2>\n\n<p class=\"wp-block-paragraph\">Open the <em><strong>three-dot menu<\/strong><\/em> (1) for the calendar you want to sync, and select <em><strong>Subscribe<\/strong><\/em> (2).<\/p>\n\n<figure class=\"wp-block-image\"><img fetchpriority=\"high\" decoding=\"async\" width=\"540\" height=\"445\" src=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/image-13.png\" alt=\"\" class=\"wp-image-8199\" srcset=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/image-13.png 540w, https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/image-13-300x247.png 300w, https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/image-13-360x297.png 360w\" sizes=\"(max-width: 540px) 100vw, 540px\" \/><\/figure>\n\n<h2 class=\"wp-block-heading\">3. Retrieve iCal Link\/File<\/h2>\n\n<p class=\"wp-block-paragraph\">Load the <em><strong>iCal file<\/strong><\/em> (2) or copy the <em><strong>iCal link<\/strong><\/em> (3) to paste it into the calendar app of your choice. Click <em><strong>Subscribe to Calendar<\/strong><\/em> (1), the webcal link will automatically be added to the default calendar app on your device.   <\/p>\n\n<aside class=\"wp-block-group ct-box ct-box-blue has-background is-vertical is-layout-flex wp-container-core-group-is-layout-1ccdadb1 wp-block-group-is-layout-flex\" style=\"border-radius:8px;border-left-color:#3e70ce;border-left-width:0.5rem;background-color:#f3f5f7;margin-top:var(--wp--preset--spacing--60);margin-bottom:var(--wp--preset--spacing--60)\">\n<p class=\"wp-block-paragraph\" style=\"margin-top:0.5rem;margin-right:0.5rem;margin-bottom:0rem;margin-left:0.5rem\"><strong>Hinweis<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\" style=\"margin-top:0rem;margin-right:0.5rem;margin-bottom:0.5rem;margin-left:0.5rem\">If you open the <em><strong>iCal file<\/strong><\/em> (2) for the calendar and import it into your calendar app, only the current state of the downloaded calendar will be imported; new events will not be synced. The events will only be updated if you <em><strong>subscribe to it<\/strong><\/em> (1) or <em><strong>manually add it<\/strong><\/em> (3). <\/p>\n<\/aside>\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" width=\"440\" height=\"617\" src=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/image-15.png\" alt=\"\" class=\"wp-image-8204\" srcset=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/image-15.png 440w, https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/image-15-214x300.png 214w, https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/image-15-360x505.png 360w\" sizes=\"(max-width: 440px) 100vw, 440px\" \/><\/figure>\n\n<aside class=\"wp-block-group ct-box ct-box-blue has-background is-vertical is-layout-flex wp-container-core-group-is-layout-1ccdadb1 wp-block-group-is-layout-flex\" style=\"border-radius:8px;border-left-color:#22c55e;border-left-width:0.5rem;background-color:#dcfce7;margin-top:var(--wp--preset--spacing--60);margin-bottom:var(--wp--preset--spacing--60)\">\n<p class=\"wp-block-paragraph\" style=\"margin-top:0.5rem;margin-right:0.5rem;margin-bottom:0rem;margin-left:0.5rem\"><strong>tip<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\" style=\"margin-top:0rem;margin-right:0.5rem;margin-bottom:0.5rem;margin-left:0.5rem\">You can subscribe to all of your congregation&#8217;s public calendars (calendars that are visible without logging into ChurchTools) using the following iCal link: https:\/\/gemeindename.churchtools.de\/?q=churchcal\/ical<\/p>\n<\/aside>\n\n<h2 class=\"wp-block-heading\">Calendar Programs<\/h2>\n\n<p class=\"wp-block-paragraph\">We&#8217;ve put together some quick guides for the most popular calendar programs. Just click on the heading, and the text will expand. <\/p>\n\n<details class=\"wp-block-details is-layout-flow wp-block-details-is-layout-flow\"><summary>Microsoft 365<\/summary>\n<p class=\"wp-block-paragraph\">To subscribe to ChurchTools calendars in Microsoft 365, follow these steps:  <\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>a) Open the MS365 Calendar<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Sign up for Microsoft 365 in your browser and navigate to <em><strong>Calendar<\/strong><\/em><\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><a href=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/image-435.png\"><img decoding=\"async\" width=\"940\" height=\"369\" fetchpriority=\"low\" src=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/image-435.png\" alt=\"\" class=\"wp-image-17669\" srcset=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/image-435.png 940w, https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/image-435-300x118.png 300w, https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/image-435-768x301.png 768w, https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/image-435-360x141.png 360w\" sizes=\"(max-width: 940px) 100vw, 940px\" \/><\/a><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>b) Add a calendar<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Start the process to <em>add<\/em> the <em>calendar<\/em>.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"340\" height=\"700\" fetchpriority=\"low\" src=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/image-14.png\" alt=\"\" class=\"wp-image-8201\" srcset=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/image-14.png 340w, https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/image-14-146x300.png 146w, https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/image-14-249x512.png 249w\" sizes=\"(max-width: 340px) 100vw, 340px\" \/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>c) Insert the WebCal link<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Copy the WebCal link from ChurchTools and subscribe to it by selecting the option <em><strong>Subscribe from the Internet<\/strong><\/em> in Microsoft 365.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"940\" height=\"233\" fetchpriority=\"low\" src=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/image-16.png\" alt=\"\" class=\"wp-image-8203\" srcset=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/image-16.png 940w, https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/image-16-300x74.png 300w, https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/image-16-768x190.png 768w, https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/image-16-360x89.png 360w\" sizes=\"(max-width: 940px) 100vw, 940px\" \/><\/figure>\n\n\n\n<aside class=\"wp-block-group ct-box ct-box-blue has-text-color has-background has-link-color wp-elements-74648fa9a9506de5179716347194bc98 is-vertical is-layout-flex wp-container-core-group-is-layout-1ccdadb1 wp-block-group-is-layout-flex\" style=\"border-radius:8px;border-left-color:#e7c000;border-left-width:0.5rem;color:#3f3400;background-color:#ffe5644d;margin-top:var(--wp--preset--spacing--60);margin-bottom:var(--wp--preset--spacing--60)\">\n<p class=\"wp-block-paragraph\" style=\"margin-top:0.5rem;margin-right:0.5rem;margin-bottom:0rem;margin-left:0.5rem\"><strong>Warnung<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\" style=\"margin-top:0rem;margin-right:0.5rem;margin-bottom:0.5rem;margin-left:0.5rem\">In ChurchTools, you must select the option <em><strong>Subscribe to Calendar<\/strong><\/em> in ChurchTools and use the webcal link generated as a result (see screenshot under<em><strong>4. Retrieve iCal Link\/File<\/strong><\/em> (1); unfortunately, the iCal link (3) available directly in the selection window does not work in Microsoft 365).<\/p>\n<\/aside>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>d) Import a calendar<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><em>Name<\/em> the calendar and then <em>import<\/em> it.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><a href=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/image-436.png\"><img loading=\"lazy\" decoding=\"async\" width=\"440\" height=\"610\" fetchpriority=\"low\" src=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/image-436.png\" alt=\"\" class=\"wp-image-17672\" srcset=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/image-436.png 440w, https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/image-436-216x300.png 216w, https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/image-436-360x499.png 360w\" sizes=\"(max-width: 440px) 100vw, 440px\" \/><\/a><\/figure>\n<\/details>\n\n<details class=\"wp-block-details is-layout-flow wp-block-details-is-layout-flow\"><summary>Google Calendar (Browser)<br><\/summary>\n<ol class=\"wp-block-list\">\n<li>In Google Calendar, click the &#8220;+&#8221; icon in the &#8220;More Calendars&#8221; section at the bottom left of the sidebar<\/li>\n\n\n\n<li>Select &#8220;By URL&#8221;<\/li>\n\n\n\n<li>Enter a new iCal link<\/li>\n\n\n\n<li>Click &#8220;Add Calendar&#8221;<\/li>\n<\/ol>\n\n\n\n<p class=\"wp-block-paragraph\">For more information: <a href=\"https:\/\/support.google.com\/calendar\/answer\/37100?hl=de\" rel=\"noreferrer noopener\" target=\"_blank\">https:\/\/support.google.com\/calendar\/answer\/37100?hl=de<\/a> (section &#8220;Add a public calendar via a link&#8221;)<\/p>\n<\/details>\n\n<details class=\"wp-block-details is-layout-flow wp-block-details-is-layout-flow\"><summary>Google Calendar (Android, iOS)<br><\/summary>\n<p class=\"wp-block-paragraph\">You must subscribe to calendars through your browser (see above).<\/p>\n<\/details>\n\n<details class=\"wp-block-details is-layout-flow wp-block-details-is-layout-flow\"><summary>Apple Calendar (iOS)<br><\/summary>\n<ol class=\"wp-block-list\">\n<li>Tap &#8220;Calendar&#8221; at the bottom, then tap &#8220;Add&#8221;<\/li>\n\n\n\n<li>Tap &#8220;Add Calendar Subscription&#8221;<\/li>\n\n\n\n<li>Enter a new iCal link<\/li>\n\n\n\n<li>Tap &#8220;Subscribe&#8221;<\/li>\n<\/ol>\n\n\n\n<p class=\"wp-block-paragraph\">More information: <a href=\"https:\/\/support.apple.com\/de-de\/guide\/iphone\/iph3d1110d4\/ios\" rel=\"noreferrer noopener\" target=\"_blank\">https:\/\/support.apple.com\/de-de\/guide\/iphone\/iph3d1110d4\/ios<\/a><\/p>\n<\/details>\n\n<details class=\"wp-block-details is-layout-flow wp-block-details-is-layout-flow\"><summary>Apple Calendar (Mac)<\/summary>\n<ol class=\"wp-block-list\">\n<li>In the menu bar, go to &#8220;File&#8221; &gt; &#8220;New Calendar Subscription&#8221;<\/li>\n\n\n\n<li>Enter the calendar&#8217;s iCal link<\/li>\n\n\n\n<li>Click &#8220;Subscribe&#8221;<\/li>\n\n\n\n<li>Fill in the &#8220;Name&#8221; field and select a color<\/li>\n\n\n\n<li>Click &#8220;OK&#8221;<\/li>\n<\/ol>\n\n\n\n<p class=\"wp-block-paragraph\">More information: <a href=\"https:\/\/support.apple.com\/de-de\/guide\/calendar\/icl1022\/mac\" rel=\"noreferrer noopener\" target=\"_blank\">https:\/\/support.apple.com\/de-de\/guide\/calendar\/icl1022\/mac<\/a><\/p>\n<\/details>\n\n<details class=\"wp-block-details is-layout-flow wp-block-details-is-layout-flow\"><summary>Outlook Calendar (Windows, Mac)<\/summary>\n<ol class=\"wp-block-list\">\n<li>Click &#8220;Add&#8221; at the top of the ribbon<\/li>\n\n\n\n<li>Select &#8220;From the Internet \u2026&#8221;<\/li>\n\n\n\n<li>In the &#8220;New Internet Calendar Subscription&#8221; dialog box, insert a new iCal link<\/li>\n\n\n\n<li>Click &#8220;OK&#8221;<\/li>\n<\/ol>\n\n\n\n<p class=\"wp-block-paragraph\">More information: <a href=\"https:\/\/support.microsoft.com\/de-de\/office\/kalender-nach-outlook-importieren-8e8364e1-400e-4c0f-a573-fe76b5a2d379\" rel=\"noreferrer noopener\" target=\"_blank\">https:\/\/support.microsoft.com\/de-de\/office\/kalender-nach-outlook-importieren-8e8364e1-400e-4c0f-a573-fe76b5a2d379<\/a><\/p>\n<\/details>\n\n<details class=\"wp-block-details is-layout-flow wp-block-details-is-layout-flow\"><summary>Outlook Calendar (Browser)<\/summary>\n<ol class=\"wp-block-list\">\n<li>Delete a subscribed calendar with the error &#8220;Invalid calendar link&#8221;<\/li>\n\n\n\n<li>In the &#8220;Calendar&#8221; navigation pane, click &#8220;Add Calendar&#8221;<\/li>\n\n\n\n<li>Select &#8220;Subscribe via the Web&#8221;<\/li>\n\n\n\n<li>Enter a new iCal link<\/li>\n\n\n\n<li>Click &#8220;Import&#8221;<\/li>\n<\/ol>\n\n\n\n<p class=\"wp-block-paragraph\">More information: <a href=\"https:\/\/support.microsoft.com\/de-de\/office\/importieren-oder-abonnieren-eines-kalenders-in-outlook-com-oder-outlook-im-web-cff1429c-5af6-41ec-a5b4-74f2c278e98c\" rel=\"noreferrer noopener\" target=\"_blank\">https:\/\/support.microsoft.com\/de-de\/office\/importieren-oder-abonnieren-eines-kalenders-in-outlook-com-oder-outlook-im-web-cff1429c-5af6-41ec-a5b4-74f2c278e98c<\/a><\/p>\n<\/details>\n\n<aside class=\"wp-block-group ct-artikel-zum-weiterlesen has-background is-layout-constrained wp-container-core-group-is-layout-79a8db7e wp-block-group-is-layout-constrained\" style=\"border-radius:8px;background-color:#f9fafb;margin-top:24px;margin-bottom:24px;padding-top:32px;padding-right:24px;padding-bottom:32px;padding-left:24px\">\n<h4 class=\"wp-block-heading has-medium-font-size\">Read more<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/churchtools.academy\/en\/help\/churchtools-modules\/subscriptions-reminders\/13-how-to-keep-track-of-my-appointments\/\" data-type=\"docs\" data-id=\"7549\">How can I keep track of my appointments?<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/churchtools.academy\/en\/help\/churchtools-modules\/create-administer-calendars\/13-how-to-import-an-external-calendar-into-churchtools\/\" data-type=\"docs\" data-id=\"7546\">How do I import an external calendar into our ChurchTools calendar?<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/churchtools.academy\/en\/help\/churchtools-modules\/embedding-calendars\/how-to-embed-calendars-in-a-website\/\" type=\"docs\" id=\"7535\">How to embed calendars in a website?<\/a><\/li>\n<\/ul>\n<\/aside>\n","protected":false},"excerpt":{"rendered":"<p>You can subscribe to calendars via iCal. 1. Prerequisite For iCal to work, your ChurchTools administrator must grant the &#8220;View Calendar&#8221; permission to the guest user. If the iCal link isn&#8217;t working for you, please contact your administrator. 2. View iCal Link\/File Open the three-dot menu (1) for the calendar you want to sync, and [&hellip;]<\/p>\n","protected":false},"author":7,"featured_media":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"doc_category":[467],"doc_tag":[653],"knowledge_base":[224],"class_list":["post-9404","docs","type-docs","status-publish","hentry","doc_category-subscriptions-reminders","doc_tag-content-outdated-en","knowledge_base-churchtools-modules"],"pp_statuses_selecting_workflow":false,"pp_workflow_action":"current","pp_status_selection":"publish","pp_force_visibility":null,"pp_subpost_visibility":null,"pp_inherited_force_visibility":null,"pp_inherited_subpost_visibility":null,"acf":[],"year_month":"2026-07","word_count":468,"total_views":"2920","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"Victoria Weidemann","author_nicename":"vweidemann","author_url":"https:\/\/churchtools.academy\/en\/author\/vweidemann\/"},"doc_category_info":[{"term_name":"Subscriptions\/Reminders","term_url":"https:\/\/churchtools.academy\/en\/help\/churchtools-modules\/subscriptions-reminders\/"}],"doc_tag_info":[{"term_name":"Content outdated","term_url":"https:\/\/churchtools.academy\/en\/docs-tag\/content-outdated-en\/"}],"knowledge_base_info":[{"term_name":"Modules","term_url":"https:\/\/churchtools.academy\/en\/help\/churchtools-modules\/","term_slug":"churchtools-modules"}],"knowledge_base_slug":["churchtools-modules"],"_links":{"self":[{"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/docs\/9404","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/docs"}],"about":[{"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/types\/docs"}],"author":[{"embeddable":true,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/users\/7"}],"replies":[{"embeddable":true,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/comments?post=9404"}],"version-history":[{"count":7,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/docs\/9404\/revisions"}],"predecessor-version":[{"id":82393,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/docs\/9404\/revisions\/82393"}],"wp:attachment":[{"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/media?parent=9404"}],"wp:term":[{"taxonomy":"doc_category","embeddable":true,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/doc_category?post=9404"},{"taxonomy":"doc_tag","embeddable":true,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/doc_tag?post=9404"},{"taxonomy":"knowledge_base","embeddable":true,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/knowledge_base?post=9404"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}