{"id":9404,"date":"2025-07-14T09:02:18","date_gmt":"2025-07-14T08:02:18","guid":{"rendered":"https:\/\/churchtools.academy\/?post_type=docs&#038;p=9404"},"modified":"2026-02-09T16:27:51","modified_gmt":"2026-02-09T15:27:51","password":"","slug":"how-to-subscribe-to-a-calendar","status":"publish","type":"docs","link":"https:\/\/churchtools.academy\/en\/help\/churchtools-modules\/subscriptions-reminders\/how-to-subscribe-to-a-calendar\/","title":{"rendered":"How to subscribe to a calendar"},"content":{"rendered":"\n<p>You can subscribe to ChurchTools calendars using iCal.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">1. Requirements<\/h2>\n\n\n\n<p>In order to use the iCal functionality the administrator of your ChurchTools has to grant the <em><strong>Person not logged in<\/strong><\/em> the permission <code>View \"Calendar\" (view)<\/code>. So if iCal-Link doesn&#8217;t work for you please contact your administrator.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">2. Open calendar module<\/h2>\n\n\n\n<figure class=\"wp-block-image\"><img fetchpriority=\"high\" decoding=\"async\" width=\"640\" height=\"83\" src=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/image-313.png\" alt=\"\" class=\"wp-image-16077\" srcset=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/image-313.png 640w, https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/image-313-300x39.png 300w, https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/image-313-360x47.png 360w\" sizes=\"(max-width: 640px) 100vw, 640px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">3. Open iCal-Link\/File<\/h2>\n\n\n\n<p>Open the <em><strong>menu<\/strong><\/em> (1) of the calendar which you want to sync and choose <em><strong>Subscribe<\/strong><\/em> (2).<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" width=\"340\" height=\"472\" src=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/image-309.png\" alt=\"\" class=\"wp-image-16069\" srcset=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/image-309.png 340w, https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/image-309-216x300.png 216w\" sizes=\"(max-width: 340px) 100vw, 340px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">4. Retrieve iCal-Link\/File<\/h2>\n\n\n\n<p>You can either download the <em><strong>iCal-File<\/strong><\/em> (2) or copy the <em><strong>iCal-Link<\/strong><\/em> (3) to insert it in the calendar program of your choice. If you click on <strong><strong>Subscribe to calendar<\/strong><\/strong> (1) the webcal-Link is automatically pasted to the default calendar program on your device.<\/p>\n\n\n\n<aside class=\"wp-block-group ct-box ct-box-blue has-background is-vertical is-layout-flex wp-container-core-group-is-layout-002f1c27 wp-block-group-is-layout-flex\" style=\"border-radius:8px;border-left-color:#3e70ce;border-left-width:0.5rem;background-color:#f3f5f7;margin-top:var(--wp--preset--spacing--60);margin-bottom:var(--wp--preset--spacing--60)\">\n<p style=\"margin-top:0.5rem;margin-right:0.5rem;margin-bottom:0rem;margin-left:0.5rem\"><strong>Note<\/strong><\/p>\n\n\n\n<p style=\"margin-top:0rem;margin-right:0.5rem;margin-bottom:0.5rem;margin-left:0.5rem\">If you download the <em><strong>iCal-File<\/strong><\/em> (2) and insert it in your calendar program you only save the current status of that downloaded calendar but new entries will not be synced. You will only achieve that by <em><strong>subscribing<\/strong><\/em> (1) to the calendar or inserting the <em><strong>iCal-Link<\/strong><\/em> (3) in your calendar program.<\/p>\n<\/aside>\n\n\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" width=\"340\" height=\"453\" src=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/image-310.png\" alt=\"\" class=\"wp-image-16071\" srcset=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/image-310.png 340w, https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/image-310-225x300.png 225w\" sizes=\"(max-width: 340px) 100vw, 340px\" \/><\/figure>\n\n\n\n<aside class=\"wp-block-group ct-box ct-box-blue has-background is-vertical is-layout-flex wp-container-core-group-is-layout-002f1c27 wp-block-group-is-layout-flex\" style=\"border-radius:8px;border-left-color:#22c55e;border-left-width:0.5rem;background-color:#dcfce7;margin-top:var(--wp--preset--spacing--60);margin-bottom:var(--wp--preset--spacing--60)\">\n<p style=\"margin-top:0.5rem;margin-right:0.5rem;margin-bottom:0rem;margin-left:0.5rem\"><strong>Tip<\/strong><\/p>\n\n\n\n<p style=\"margin-top:0rem;margin-right:0.5rem;margin-bottom:0.5rem;margin-left:0.5rem\">Every public calendar of your church (calendars which are visible without being logged in to ChurchTools) can be subscribed to using this iCal-Link (replace <em>churchname<\/em> with the actual name of your church used in your ChurchTools-URL): https:\/\/churchname.churchtools.de\/?q=churchcal\/ical<\/p>\n<\/aside>\n\n\n\n<h2 class=\"wp-block-heading\">Calendar subscriptions using Microsoft 365<\/h2>\n\n\n\n<p>If you are using Microsoft 365 please use the following instructions when subscribing to a calendar.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">1. Open Microsoft 365 calendar<\/h3>\n\n\n\n<p>Use your browser to log in to Microsoft 365 and navigate to <em><strong>calendar<\/strong><\/em><\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"340\" height=\"540\" src=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/image-311.png\" alt=\"\" class=\"wp-image-16073\" srcset=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/image-311.png 340w, https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/image-311-189x300.png 189w, https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/image-311-322x512.png 322w\" sizes=\"(max-width: 340px) 100vw, 340px\" \/><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">2. Select <em><strong>Add calendar<\/strong><\/em><\/h3>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"340\" height=\"603\" src=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/image-314.png\" alt=\"\" class=\"wp-image-16079\" srcset=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/image-314.png 340w, https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/image-314-169x300.png 169w, https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/image-314-289x512.png 289w\" sizes=\"(max-width: 340px) 100vw, 340px\" \/><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">3. Enter webcal-Link<\/h3>\n\n\n\n<p>Copy the webcal-Link from ChurchTools and enter it using the option <em><strong>Subscribe from web<\/strong><\/em>.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"940\" height=\"257\" src=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/image-312.png\" alt=\"\" class=\"wp-image-16075\" srcset=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/image-312.png 940w, https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/image-312-300x82.png 300w, https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/image-312-768x210.png 768w, https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/image-312-360x98.png 360w\" sizes=\"(max-width: 940px) 100vw, 940px\" \/><\/figure>\n\n\n\n<aside class=\"wp-block-group ct-box ct-box-blue has-background is-vertical is-layout-flex wp-container-core-group-is-layout-002f1c27 wp-block-group-is-layout-flex\" style=\"border-radius:8px;border-left-color:#3e70ce;border-left-width:0.5rem;background-color:#f3f5f7;margin-top:var(--wp--preset--spacing--60);margin-bottom:var(--wp--preset--spacing--60)\">\n<p style=\"margin-top:0.5rem;margin-right:0.5rem;margin-bottom:0rem;margin-left:0.5rem\"><strong>Note<\/strong><\/p>\n\n\n\n<p style=\"margin-top:0rem;margin-right:0.5rem;margin-bottom:0.5rem;margin-left:0.5rem\">To copy the right link from ChurchTools you have to use the function <em><strong>Subscribe to calendar<\/strong><\/em> and retrieve the webcal-Link (option 1 &#8211; see above #4. Retrieve iCal-Link\/File). The iCal-Link which you can copy using the third option in the manual doesn&#8217;t work in Microsoft 365.<\/p>\n<\/aside>\n\n\n\n<h3 class=\"wp-block-heading\">4. Name and import calendar<\/h3>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"340\" height=\"497\" src=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/image-315.png\" alt=\"\" class=\"wp-image-16081\" srcset=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/image-315.png 340w, https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/image-315-205x300.png 205w\" sizes=\"(max-width: 340px) 100vw, 340px\" \/><\/figure>\n\n\n\n<aside class=\"wp-block-group ct-artikel-zum-weiterlesen has-background is-layout-constrained wp-container-core-group-is-layout-89fd719a wp-block-group-is-layout-constrained\" style=\"border-radius:8px;background-color:#f9fafb;margin-top:24px;margin-bottom:24px;padding-top:32px;padding-right:24px;padding-bottom:32px;padding-left:24px\">\n<h4 class=\"wp-block-heading has-medium-font-size\">Read more<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/churchtools.academy\/en\/help\/churchtools-modules\/subscriptions-reminders\/13-how-to-keep-track-of-my-appointments\/\" data-type=\"docs\" data-id=\"9399\">How to keep track of my appointments<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/churchtools.academy\/en\/help\/churchtools-modules\/create-administer-calendars\/13-how-to-import-an-external-calendar-into-churchtools\/\" data-type=\"docs\" data-id=\"9398\">How to import an external calendar into ChurchTools<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/churchtools.academy\/en\/help\/churchtools-modules\/embedding-calendars\/13-how-to-embed-a-calendar-on-your-website\/\" data-type=\"docs\" data-id=\"9394\">How to embed a calendar on your website<\/a><\/li>\n<\/ul>\n<\/aside>\n","protected":false},"excerpt":{"rendered":"<p>You can subscribe to ChurchTools calendars using iCal. 1. Requirements In order to use the iCal functionality the administrator of your ChurchTools has to grant the Person not logged in the permission View &#8220;Calendar&#8221; (view). So if iCal-Link doesn&#8217;t work for you please contact your administrator. 2. Open calendar module 3. Open iCal-Link\/File Open the [&hellip;]<\/p>\n","protected":false},"author":7,"featured_media":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"doc_category":[467],"doc_tag":[653],"knowledge_base":[224],"class_list":["post-9404","docs","type-docs","status-publish","hentry","doc_category-subscriptions-reminders","doc_tag-content-outdated-en","knowledge_base-churchtools-modules"],"pp_statuses_selecting_workflow":false,"pp_workflow_action":"current","pp_status_selection":"publish","acf":[],"year_month":"2026-04","word_count":190,"total_views":"2613","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"Victoria Weidemann","author_nicename":"vweidemann","author_url":"https:\/\/churchtools.academy\/en\/author\/vweidemann\/"},"doc_category_info":[{"term_name":"Subscriptions\/Reminders","term_url":"https:\/\/churchtools.academy\/en\/help\/churchtools-modules\/subscriptions-reminders\/"}],"doc_tag_info":[{"term_name":"Content outdated","term_url":"https:\/\/churchtools.academy\/en\/docs-tag\/content-outdated-en\/"}],"knowledge_base_info":[{"term_name":"Modules","term_url":"https:\/\/churchtools.academy\/en\/help\/churchtools-modules\/","term_slug":"churchtools-modules"}],"knowledge_base_slug":["churchtools-modules"],"_links":{"self":[{"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/docs\/9404","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/docs"}],"about":[{"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/types\/docs"}],"author":[{"embeddable":true,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/users\/7"}],"replies":[{"embeddable":true,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/comments?post=9404"}],"version-history":[{"count":4,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/docs\/9404\/revisions"}],"predecessor-version":[{"id":48101,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/docs\/9404\/revisions\/48101"}],"wp:attachment":[{"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/media?parent=9404"}],"wp:term":[{"taxonomy":"doc_category","embeddable":true,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/doc_category?post=9404"},{"taxonomy":"doc_tag","embeddable":true,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/doc_tag?post=9404"},{"taxonomy":"knowledge_base","embeddable":true,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/knowledge_base?post=9404"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}