{"id":9388,"date":"2026-02-18T06:00:00","date_gmt":"2026-02-18T05:00:00","guid":{"rendered":"https:\/\/churchtools.academy\/?post_type=docs&#038;p=9388"},"modified":"2025-09-03T14:55:16","modified_gmt":"2025-09-03T13:55:16","password":"","slug":"13-how-to-create-a-meeting-request","status":"publish","type":"docs","link":"https:\/\/churchtools.academy\/en\/help\/churchtools-modules\/adding-appointments\/13-how-to-create-a-meeting-request\/","title":{"rendered":"How to create a meeting request"},"content":{"rendered":"\n<h2 class=\"wp-block-heading\">1. Open calendar module<\/h2>\n\n\n\n<figure class=\"wp-block-image\"><img fetchpriority=\"high\" decoding=\"async\" width=\"640\" height=\"83\" src=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/image-329.png\" alt=\"\" class=\"wp-image-16116\" srcset=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/image-329.png 640w, https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/image-329-300x39.png 300w, https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/image-329-360x47.png 360w\" sizes=\"(max-width: 640px) 100vw, 640px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">2. Select date and fill in information<\/h2>\n\n\n\n<p>Choose the calendar in which the meeting request is to be saved, set a title and time and all other information that is necessary for the meeting.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" width=\"640\" height=\"675\" src=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/image-331.png\" alt=\"\" class=\"wp-image-16120\" srcset=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/image-331.png 640w, https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/image-331-284x300.png 284w, https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/image-331-360x380.png 360w\" sizes=\"(max-width: 640px) 100vw, 640px\" \/><\/figure>\n\n\n\n<aside class=\"wp-block-group ct-box ct-box-blue has-background is-vertical is-layout-flex wp-container-core-group-is-layout-002f1c27 wp-block-group-is-layout-flex\" style=\"border-radius:8px;border-left-color:#3e70ce;border-left-width:0.5rem;background-color:#f3f5f7;margin-top:var(--wp--preset--spacing--60);margin-bottom:var(--wp--preset--spacing--60)\">\n<p style=\"margin-top:0.5rem;margin-right:0.5rem;margin-bottom:0rem;margin-left:0.5rem\"><strong>Note<\/strong><\/p>\n\n\n\n<p style=\"margin-top:0rem;margin-right:0.5rem;margin-bottom:0.5rem;margin-left:0.5rem\">Meeting requests are only available for <a href=\"https:\/\/churchtools.academy\/en\/help\/churchtools-modules\/basics-calendar\/13-what-different-types-of-calendars-exist\/#1-toc-title\">group calendars<\/a>, so the tab <em><strong>Meeting requests<\/strong><\/em> is only visible when you&#8217;ve selected such a calendar.<\/p>\n<\/aside>\n\n\n\n<h2 class=\"wp-block-heading\">3. Invite persons<\/h2>\n\n\n\n<p>Navigate to the <em><strong>Meeting requests<\/strong><\/em> tab, activate the <em><strong>slider<\/strong><\/em> (1) and select all the persons you&#8217;d like to invite to the meeting (2). When clicking <em><strong>Save<\/strong><\/em> (3) ChurchTools automatically sends the invitations to your meeting request via e-mail to every person you&#8217;ve selected.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" width=\"640\" height=\"516\" src=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/image-332.png\" alt=\"\" class=\"wp-image-16121\" srcset=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/image-332.png 640w, https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/image-332-300x242.png 300w, https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/image-332-360x290.png 360w\" sizes=\"(max-width: 640px) 100vw, 640px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">4. Respond to invitation<\/h2>\n\n\n\n<p>After receiving the invitation, every invited person can respond by choosing between the options <em><strong>Confirm<\/strong><\/em>, <em><strong>Perhaps<\/strong><\/em> and <em><strong>Decline<\/strong><\/em>.<br>Open invitations are being shown on the front page as well as on the top left corner of the calendar module.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"340\" height=\"360\" src=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/image-330.png\" alt=\"\" class=\"wp-image-16118\" srcset=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/image-330.png 340w, https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/image-330-283x300.png 283w\" sizes=\"(max-width: 340px) 100vw, 340px\" \/><\/figure>\n\n\n\n<aside class=\"wp-block-group ct-box ct-box-blue has-background is-vertical is-layout-flex wp-container-core-group-is-layout-002f1c27 wp-block-group-is-layout-flex\" style=\"border-radius:8px;border-left-color:#22c55e;border-left-width:0.5rem;background-color:#dcfce7;margin-top:var(--wp--preset--spacing--60);margin-bottom:var(--wp--preset--spacing--60)\">\n<p style=\"margin-top:0.5rem;margin-right:0.5rem;margin-bottom:0rem;margin-left:0.5rem\"><strong>Tip<\/strong><\/p>\n\n\n\n<p style=\"margin-top:0rem;margin-right:0.5rem;margin-bottom:0.5rem;margin-left:0.5rem\">Group calendars can only be seen by members of that specific group. Meaning you can send every member of that group a meeting invitation as well as to every person who has been granted the additional permission to see the group calendar (i.e. admins).<\/p>\n<\/aside>\n\n\n\n<aside class=\"wp-block-group ct-artikel-zum-weiterlesen has-background is-layout-constrained wp-container-core-group-is-layout-89fd719a wp-block-group-is-layout-constrained\" style=\"border-radius:8px;background-color:#f9fafb;margin-top:24px;margin-bottom:24px;padding-top:32px;padding-right:24px;padding-bottom:32px;padding-left:24px\">\n<h4 class=\"wp-block-heading has-medium-font-size\">Read more<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/churchtools.academy\/en\/help\/churchtools-modules\/adding-appointments\/13-how-to-create-an-appointment\/\" data-type=\"docs\" data-id=\"9389\">How to create an appointment<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/churchtools.academy\/en\/help\/churchtools-modules\/basics-calendar\/13-what-different-types-of-calendars-exist\/\" data-type=\"docs\" data-id=\"9406\">What different types of calendars exist<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/churchtools.academy\/en\/help\/churchtools-modules\/subscriptions-reminders\/13-how-to-get-notified-about-new-appointments-in-a-calendar\/\" data-type=\"docs\" data-id=\"9396\">How to get notified about new appointments in a calendar<\/a><\/li>\n<\/ul>\n<\/aside>\n","protected":false},"excerpt":{"rendered":"<p>1. Open calendar module 2. Select date and fill in information Choose the calendar in which the meeting request is to be saved, set a title and time and all other information that is necessary for the meeting. 3. Invite persons Navigate to the Meeting requests tab, activate the slider (1) and select all the [&hellip;]<\/p>\n","protected":false},"author":6,"featured_media":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"doc_category":[472],"doc_tag":[],"knowledge_base":[224],"class_list":["post-9388","docs","type-docs","status-publish","hentry","doc_category-adding-appointments","knowledge_base-churchtools-modules"],"pp_statuses_selecting_workflow":false,"pp_workflow_action":"current","pp_status_selection":"publish","acf":[],"year_month":"2026-04","word_count":143,"total_views":"2349","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"Jasper Stehmeier","author_nicename":"jstehmeier","author_url":"https:\/\/churchtools.academy\/en\/author\/jstehmeier\/"},"doc_category_info":[{"term_name":"Adding Appointments","term_url":"https:\/\/churchtools.academy\/en\/help\/churchtools-modules\/adding-appointments\/"}],"doc_tag_info":[],"knowledge_base_info":[{"term_name":"Modules","term_url":"https:\/\/churchtools.academy\/en\/help\/churchtools-modules\/","term_slug":"churchtools-modules"}],"knowledge_base_slug":["churchtools-modules"],"_links":{"self":[{"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/docs\/9388","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/docs"}],"about":[{"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/types\/docs"}],"author":[{"embeddable":true,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/users\/6"}],"replies":[{"embeddable":true,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/comments?post=9388"}],"version-history":[{"count":3,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/docs\/9388\/revisions"}],"predecessor-version":[{"id":39311,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/docs\/9388\/revisions\/39311"}],"wp:attachment":[{"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/media?parent=9388"}],"wp:term":[{"taxonomy":"doc_category","embeddable":true,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/doc_category?post=9388"},{"taxonomy":"doc_tag","embeddable":true,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/doc_tag?post=9388"},{"taxonomy":"knowledge_base","embeddable":true,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/knowledge_base?post=9388"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}