{"id":9379,"date":"2025-12-18T13:31:55","date_gmt":"2025-12-18T12:31:55","guid":{"rendered":"https:\/\/churchtools.academy\/?post_type=docs&p=9379"},"modified":"2026-03-17T10:33:52","modified_gmt":"2026-03-17T09:33:52","password":"","slug":"system-e-mails-at-a-glance","status":"publish","type":"docs","link":"https:\/\/churchtools.academy\/en\/help\/system-settings\/communication-system-settings\/system-e-mails-at-a-glance\/","title":{"rendered":"System e-mails at a glance"},"content":{"rendered":"\n
Subject line\/subject of the e-mail<\/strong><\/td>Who receives the e-mail?<\/strong><\/td>Modul<\/strong>e<\/td>Action that triggers the e-mail<\/strong><\/td><\/tr>
E-mail sending error information<\/td>E-mail-address of the admin<\/td><\/td><\/td><\/tr>
Chat invitation (group, persons, event)<\/td>All persons in the group\/event or individual<\/td>System settings<\/td>Chat has been created and persons are invited to chat<\/td><\/tr>
Your personal data has been saved<\/td>Created person<\/td>System settings<\/td>System settings > Data security > Data protection e-mail enabled and data is saved in persons & groups<\/td><\/tr>
Test e-mail<\/td>Person who triggered the test e-mail<\/td>System settings<\/td>System settings > Communication > E-mail > Send test e-mail<\/td><\/tr>
License change confirmation<\/td>Invoice recipient<\/td>System settings<\/td>License is adjusted in the license tab<\/td><\/tr>
New version on “church short name”<\/td>Admin e-mail-address<\/td>System settings<\/td>Publication of new version<\/td><\/tr>
Summary of the latest posts<\/td>All users for whom the email summary is activated<\/td>Posts<\/td>Set weekday for summary reached<\/td><\/tr>
Cancellation Event<\/td>Authorized person to cancel events (group-internal or global) (and optionally: requested persons)<\/td>Events<\/td>Event is cancelled (and optionally: checkmark “Inform all requested persons about the refusal?” is set at cancellation)<\/td><\/tr>
Service cancelled<\/td>Assigned person<\/td>Events<\/td>Other person cancels service<\/td><\/tr>
Service request<\/td>Assigned person<\/td>Events<\/td>Other person assigns person to service<\/td><\/tr>
Service request reminder<\/td>Assigned person who has not yet accepted or declined<\/td>Events<\/td>System Settings > Modules > Events > set time to resend request<\/td><\/tr>
Service reminder (If accepted, one service)<\/td>Assigned Person<\/td>Events<\/td>System settings > Modules > Events > Specified reminder period<\/td><\/tr>
Reminder to your service (multiple services)<\/td>Subscribed person<\/td>Events<\/td>System settings > Modules > Events > Set reminder period (can be cancelled by individual user under Events > Settings)<\/td><\/tr>
News in service<\/td>Anyone subscribed to a service<\/td>Events<\/td>Changes in service<\/td><\/tr>
Exchange request<\/td>Requested person<\/td>Events<\/td>Other person makes exchange request in Events<\/td><\/tr>
Swap request accepted<\/td>Request creator<\/td>Events<\/td>Swap request confirmed<\/td><\/tr>
Open services<\/td>Group members with role “Leader” of the group associated with the service<\/td>Events<\/td>Automatically sent once per week (can be unsubscribed by the individual user under Events > Settings)<\/td><\/tr>
Complete registration for group “Group name”<\/td>Requesting person<\/td>Groups<\/td>Group registration was used<\/td><\/tr>
Your registration for “Group”<\/td>Requesting person<\/td>Groups<\/td>Group registration was used<\/td><\/tr>
Your participation request for “Group name”<\/td>Requesting person<\/td>Groups<\/td>Group registration was used<\/td><\/tr>
Group Newsletter signup<\/td>Requesting person<\/td>Groups<\/td>Group registration was used<\/td><\/tr>
Please confirm your registration<\/td>Registration creator<\/td>Groups<\/td>Use group registration link<\/td><\/tr>
Reminder of open follow-ups<\/td>Person with group-internal permission<\/td>Groups<\/td>Automatically sent once a week<\/td><\/tr>
Group request to leader (open group)<\/td>Group members with role “Leader” of group<\/td>Groups<\/td>Group registration with manual release, without creating personal data<\/td><\/tr>
Group request received (participant)<\/td>Request creator<\/td>Groups<\/td>Group login with manual release, without creating personal data<\/td><\/tr>
Group login – part of group<\/td>Requesting person<\/td>Groups<\/td>Part of group and then using a public link<\/td><\/tr>
Change in group “group name”<\/td>Group members with role of type “leader” of group or authorized via group-internal permission<\/td>Groups<\/td>Changes in group<\/td><\/tr>
Group request was confirmed<\/td>Requesting person<\/td>Groups<\/td>Leader changes status “requested” to “active”<\/td><\/tr>
Group registration – Check-in-Code for check-in<\/td><\/td>Groups<\/td><\/td><\/tr>
Your Check-in-code for GROUP – DD.MM.YYY HH:MM<\/td>Person with group type role X<\/td>Groups<\/td>Person logs in to group and group setting includes Check-in-code<\/td><\/tr>
Automatic group e-mails<\/td>Person with corresponding group type role<\/td>Groups<\/td>Group member gets group type role for which an automatic e-mail has been stored<\/td><\/tr>
New appointment request (meeting request)<\/td>Requested persons<\/td>Calendar<\/td>Other person creates appointment with meeting request<\/td><\/tr>
News in Calendar<\/td>Anyone who subscribed to a calendar<\/td>Calendar<\/td>Calendar was subscribed<\/td><\/tr>
Your appointment on XX has been changed<\/td>Creator of e-mail<\/td>Calendar<\/td>Person changes appointment and ticks “Remind creator of appointment”<\/td><\/tr>
Appointment was created for you<\/td>On behalf of person<\/td>Calendar<\/td>Calendar appointment was created for another person<\/td><\/tr>
Your e-mail-address has been changed<\/td>Person concerned<\/td>Persons<\/td>E-mail-address is changed by another person<\/td><\/tr>
Invitation e-mail to ChurchTools<\/td>Invited person<\/td>Persons<\/td>Person is invited via link<\/td><\/tr>
Forgot password e-mail<\/td>Requesting person<\/td>Persons<\/td>Person requests password reset e-mail<\/td><\/tr>
Weekly report<\/td>Person who set it in reports<\/td>Reports<\/td>Set at the respective report<\/td><\/tr>
Update your booking request (Wait for confirmation, Automatic confirmation, Confirmed, Rejected)<\/td>Booking creator<\/td>Resources<\/td>Change resource status by admin<\/td><\/tr>
Booking request<\/td>Resource admin<\/td>Resources<\/td>Resource booking created<\/td><\/tr>
Sync error message<\/td>All who have permissions to the sync module<\/td>Sync<\/td>Sync job goes wrong<\/td><\/tr>
Finder Verification Request<\/td>ChurchTools Support<\/td>Public Relations<\/td>Trigger in Public Relations<\/td><\/tr>
Finder Verification Confirmation<\/td>Request Creator<\/td>Public Relations<\/td>ChurchTools Support sends e-mail after verification<\/td><\/tr>
Finder Verification Cancellation<\/td>Request Creator<\/td>Public Relations<\/td>ChurchTools Support sends e-mail after review<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n