Make Users the Person in Charge and Coordinator<\/h2>\n\n
Basic Permission<\/strong>: Special Permission For each resource, you can now enter the user ID of the person responsible (currently, it is not possible to filter by name or enter names).<\/p>\n\n This administrator receives e-mail notifications about inquiries, sees the widget for pending booking requests on the Home page, and has the permission to edit, decline, and perform other actions on all inquiries (administer bookings)<\/em>.<\/p>\n\n If a person has permission to process requests, there are several ways to do so:<\/p>\n\n In the Resources module itself, you can quickly respond to a request by hovering your mouse over the request and then clicking the checkmark (accept) or the X (decline).<\/p>\n\n Of course, you can also open the entry<\/p>\n\n Anyone who coordinates bookings wants quick access to the latest news.<\/p>\n\n There are four options for this:<\/p>\n\n The Home page displays a list of open requests. Clicking on a request takes you directly to the booking page: <\/p>\n\n If you want to respond to multiple bookings, it’s best to go directly to the Resources module and filter for open requests in the bottom-left corner under “Request Status”<\/em>:<\/p>\n\n Below the status, there is a “Selected” filter. You can check specific rows or resources on the right side of the list, and only those selections will be displayed. <\/p>\n\n The e-mail subscription option is a bit hidden right now, but it is available.<\/p>\n\n First, you need to enable e-mail in the System settings<\/p>\n\n Now you must assign a person in charge for each individual resource in the master data<\/strong>. There, you may already see people listed as responsible, or the field may be empty so far:<\/p><\/figcaption><\/figure>\n\n For each resource, you can now enter the ID of the person responsible.<\/p>\n\n If a room reservation request is submitted, the person in charge receives an e-mail notifying them of the pending request. <\/p>\n\n To keep track of resources even outside of ChurchTools and while on the go, you can also subscribe to them in a calendar. When you hover your mouse over a resource, a small calendar icon appears. Clicking on it opens the subscription window you\u2019re familiar with from the Calendar module. We explain this in more detail in the article \u201cHow do I subscribe to a calendar?\u201d<\/a> <\/p>\n\n
A person responsible for coordinating rooms needs the appropriate permissions. In addition to the “View Resources” permission, they also need the “Edit, Reject, etc., All Requests (administer bookings)” permission. Since bookings can also be created from the calendar, the permission \u201cCreate, edit, etc., appointments in individual calendars (edit category)\u201d is additionally required for that calendar.<\/strong> <\/p>\n\n
<\/strong>For each individual resource, a person in charge can be specified in the master data<\/strong> (Resources > Master Data).
There, you may already see people in charge listed, or the field may be empty:<\/p>\n\n![\"\"](\"https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/05\/image-272.png\")
<\/a><\/figure>\n\n<\/a><\/figure>\n\nRespond to and Process Booking Requests<\/h2>\n\n
<\/a><\/figure>\n\n\n
<\/a><\/figure>\n\nGet notified about booking requests and changes<\/strong><\/h2>\n\n
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1) To-do list on the Home page<\/h3>\n\n
<\/a><\/figure>\n\n2) Overview in the module<\/h3>\n\n
<\/a><\/figure>\n\n3) Subscribe to bookings via e-mail<\/h3>\n\n
<\/a><\/figure>\n\n
In the menu, go to Resources > Master Data Maintenance<\/p>\n\n<\/a><\/a><\/figure>\n\n4) Booking Overview by Calendar<\/h3>\n\n