{"id":79962,"date":"2026-05-08T12:18:05","date_gmt":"2026-05-08T11:18:05","guid":{"rendered":"https:\/\/churchtools.academy\/help\/non-knowledgebase\/uncategorized\/how-do-i-enter-absences-in-the-events-module\/"},"modified":"2026-07-17T09:18:24","modified_gmt":"2026-07-17T08:18:24","password":"","slug":"how-to-enter-absences-in-the-events-module","status":"publish","type":"docs","link":"https:\/\/churchtools.academy\/en\/help\/churchtools-modules\/staff-volunteers\/how-to-enter-absences-in-the-events-module\/","title":{"rendered":"How to enter absences in the Events module?"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">Under <em>&#8220;Events<\/em>,&#8221; you can enter your absences. This is especially helpful when scheduling roles. Those of you who are absent will then automatically be excluded from the schedule. If you try to enter them manually, a clear warning message will appear.   <\/p>\n\n\n\n<p class=\"wp-block-paragraph\">In the calendar, you can view your own absences as well as absences from your groups. You&#8217;ll find both options in the &#8221; <em>Personal Calendars<\/em>&#8221; section. You can configure which absences from your groups are displayed here. For more information, see <em>\u201cHow can I configure mutual visibility of absences?<\/em>\u201d below.   <\/p>\n\n\n\n<aside class=\"wp-block-group ct-box ct-box-blue has-background is-vertical is-layout-flex wp-container-core-group-is-layout-1ccdadb1 wp-block-group-is-layout-flex\" style=\"border-radius:8px;border-left-color:#22c55e;border-left-width:0.5rem;background-color:#dcfce7;margin-top:var(--wp--preset--spacing--60);margin-bottom:var(--wp--preset--spacing--60)\">\n<p class=\"wp-block-paragraph\" style=\"margin-top:0.5rem;margin-right:0.5rem;margin-bottom:0rem;margin-left:0.5rem\"><strong>Tip<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\" style=\"margin-top:0rem;margin-right:0.5rem;margin-bottom:0.5rem;margin-left:0.5rem\">You can also enter and edit your absences in the Calendar module.<br \/>To learn how, visit our help page <a href=\"https:\/\/churchtools.academy\/en\/help\/churchtools-modules\/other-calendar\/how-to-enter-my-absences\/\" data-type=\"link\" data-id=\"https:\/\/churchtools.academy\/de\/help\/app\/weiteres-kalender\/wie-trage-ich-meine-abwesenheiten-ein\/\">&#8220;How to enter my absences?&#8221;<\/a><\/p>\n<\/aside>\n\n\n\n<h2 class=\"wp-block-heading\">Record Absences<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">You can manage your absences under &#8221; <em>Events<\/em>.&#8221; Here, anyone with access to <em>Events<\/em> can click the &#8220;Manage absence&#8221; button below the <em>calendar<\/em>. <\/p>\n\n\n\n<figure class=\"wp-block-image size-full is-resized\"><a href=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/05\/Events_Manage-absence.png\"><img fetchpriority=\"high\" decoding=\"async\" width=\"582\" height=\"416\" src=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/05\/Events_Manage-absence.png\" alt=\"Screenshot Events Manage absence\" class=\"wp-image-82290\" style=\"width:276px;height:auto\" srcset=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/05\/Events_Manage-absence.png 582w, https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/05\/Events_Manage-absence-300x214.png 300w, https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/05\/Events_Manage-absence-360x257.png 360w\" sizes=\"(max-width: 582px) 100vw, 582px\" \/><\/a><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">A box will open where you can select the time period, specify a reason, and leave a comment. Then click &#8220;Enter absence&#8221; to save the information. <\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><a href=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/05\/Events_Manage-absence_New-absence.png\"><img decoding=\"async\" width=\"1202\" height=\"504\" src=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/05\/Events_Manage-absence_New-absence.png\" alt=\"Screenshot Events Manage absence New absence\" class=\"wp-image-82292\" srcset=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/05\/Events_Manage-absence_New-absence.png 1202w, https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/05\/Events_Manage-absence_New-absence-300x126.png 300w, https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/05\/Events_Manage-absence_New-absence-1024x429.png 1024w, https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/05\/Events_Manage-absence_New-absence-768x322.png 768w, https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/05\/Events_Manage-absence_New-absence-360x151.png 360w\" sizes=\"(max-width: 1202px) 100vw, 1202px\" \/><\/a><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">You&#8217;ll see the newly entered absence at the bottom of the box. If you&#8217;ve already entered other absence records, they&#8217;ll be listed here as well.  <\/p>\n\n\n\n<p class=\"wp-block-paragraph\">You can also edit the entries later by clicking the pencil icon. Click the trash icon to delete an absence. <\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><a href=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/05\/Events_Manage-absence_Already-entered-absence.png\"><img decoding=\"async\" width=\"1202\" height=\"886\" src=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/05\/Events_Manage-absence_Already-entered-absence.png\" alt=\"Screenshot Events Manage absence Already entered absence\" class=\"wp-image-82294\" srcset=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/05\/Events_Manage-absence_Already-entered-absence.png 1202w, https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/05\/Events_Manage-absence_Already-entered-absence-300x221.png 300w, https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/05\/Events_Manage-absence_Already-entered-absence-1024x755.png 1024w, https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/05\/Events_Manage-absence_Already-entered-absence-768x566.png 768w, https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/05\/Events_Manage-absence_Already-entered-absence-360x265.png 360w\" sizes=\"(max-width: 1202px) 100vw, 1202px\" \/><\/a><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">Your scheduled absences are marked with red dots on the calendar.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full is-resized\"><a href=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/05\/Events_Manage-absence_Calendar-view.png\"><img loading=\"lazy\" decoding=\"async\" width=\"628\" height=\"408\" src=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/05\/Events_Manage-absence_Calendar-view.png\" alt=\"Screenshot Events Manage absence Calendar view\" class=\"wp-image-82297\" style=\"width:544px;height:auto\" srcset=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/05\/Events_Manage-absence_Calendar-view.png 628w, https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/05\/Events_Manage-absence_Calendar-view-300x195.png 300w, https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/05\/Events_Manage-absence_Calendar-view-360x234.png 360w\" sizes=\"(max-width: 628px) 100vw, 628px\" \/><\/a><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Enter an absence for someone else<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">You can also enter absences for other people. To do this, you need the global permission <em>to view and manage absences for all people (manage absent)<\/em>. <\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Click the <em>&#8220;Edit Absence&#8221; <\/em>button <em>, then <\/em>click the current name. Next, enter the name of the person you want to mark as absent, or select them from the list. <\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/05\/Events_Manage-absence_Change-person.png\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"331\" src=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/05\/Events_Manage-absence_Change-person-1024x331.png\" alt=\"Screenshot Events Manage absence Change person\" class=\"wp-image-82300\" srcset=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/05\/Events_Manage-absence_Change-person-1024x331.png 1024w, https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/05\/Events_Manage-absence_Change-person-300x97.png 300w, https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/05\/Events_Manage-absence_Change-person-768x248.png 768w, https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/05\/Events_Manage-absence_Change-person-360x116.png 360w, https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/05\/Events_Manage-absence_Change-person.png 1206w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">View all absences<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Under <em>&#8220;Events<\/em>,&#8221; you&#8217;ll only see the absences for people you&#8217;re scheduled to work with in your roles. To view the absences of everyone you&#8217;re authorized to see, you&#8217;ll need to use the <em>calendar<\/em>. <\/p>\n\n\n\n<h2 class=\"wp-block-heading\">How to configure the mutual visibility of absences?<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Using the &#8221; <em>View absence<\/em> &#8221; group-internal permission in the Permissions Manager under &#8221; <em>Events<\/em>,&#8221; you can control which roles are allowed to view the absences for the respective group.<\/p>\n\n\n\n<aside class=\"wp-block-group ct-artikel-zum-weiterlesen has-background is-layout-constrained wp-container-core-group-is-layout-79a8db7e wp-block-group-is-layout-constrained\" style=\"border-radius:8px;background-color:#f9fafb;margin-top:24px;margin-bottom:24px;padding-top:32px;padding-right:24px;padding-bottom:32px;padding-left:24px\">\n<h2 class=\"wp-block-heading has-medium-font-size\">Read more<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/churchtools.academy\/en\/help\/churchtools-modules\/calendar\/overview-calendar\/\" id=\"7531\">Calendar overview<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/churchtools.academy\/en\/help\/churchtools-modules\/events-en\/overview-events\/\" data-type=\"docs\" data-id=\"7337\">Overview Events<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/churchtools.academy\/en\/help\/permissions-management\/assigning-permissions\/how-to-give-group-internal-permissions\/\" id=\"https:\/\/churchtools.academy\/de\/help\/app\/berechtigungen-vergeben\/wie-vergebe-ich-eine-gruppeninterne-berechtigung\/\">How to assign permission within a group?<\/a><\/li>\n<\/ul>\n<\/aside>\n","protected":false},"excerpt":{"rendered":"<p>Under &#8220;Events,&#8221; you can enter your absences. This is especially helpful when scheduling roles. Those of you who are absent will then automatically be excluded from the schedule. If you try to enter them manually, a clear warning message will appear. In the calendar, you can view your own absences as well as absences from [&hellip;]<\/p>\n","protected":false},"author":7,"featured_media":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"doc_category":[436],"doc_tag":[689],"knowledge_base":[224],"class_list":["post-79962","docs","type-docs","status-publish","hentry","doc_category-staff-volunteers","doc_tag-screenshot-outdated","knowledge_base-churchtools-modules"],"pp_statuses_selecting_workflow":false,"pp_workflow_action":"current","pp_status_selection":"publish","pp_force_visibility":null,"pp_subpost_visibility":null,"pp_inherited_force_visibility":null,"pp_inherited_subpost_visibility":null,"acf":[],"year_month":"2026-07","word_count":341,"total_views":"6","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"Victoria Weidemann","author_nicename":"vweidemann","author_url":"https:\/\/churchtools.academy\/en\/author\/vweidemann\/"},"doc_category_info":[{"term_name":"Staff\/Volunteers","term_url":"https:\/\/churchtools.academy\/en\/help\/churchtools-modules\/staff-volunteers\/"}],"doc_tag_info":[{"term_name":"Screenshot outdated","term_url":"https:\/\/churchtools.academy\/en\/docs-tag\/screenshot-outdated\/"}],"knowledge_base_info":[{"term_name":"Modules","term_url":"https:\/\/churchtools.academy\/en\/help\/churchtools-modules\/","term_slug":"churchtools-modules"}],"knowledge_base_slug":["churchtools-modules"],"_links":{"self":[{"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/docs\/79962","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/docs"}],"about":[{"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/types\/docs"}],"author":[{"embeddable":true,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/users\/7"}],"replies":[{"embeddable":true,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/comments?post=79962"}],"version-history":[{"count":15,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/docs\/79962\/revisions"}],"predecessor-version":[{"id":82306,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/docs\/79962\/revisions\/82306"}],"wp:attachment":[{"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/media?parent=79962"}],"wp:term":[{"taxonomy":"doc_category","embeddable":true,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/doc_category?post=79962"},{"taxonomy":"doc_tag","embeddable":true,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/doc_tag?post=79962"},{"taxonomy":"knowledge_base","embeddable":true,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/knowledge_base?post=79962"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}