{"id":73872,"date":"2026-07-08T16:10:14","date_gmt":"2026-07-08T15:10:14","guid":{"rendered":"https:\/\/churchtools.academy\/help\/non-knowledgebase\/uncategorized\/how-do-i-interpret-the-utilization-metrics-for-our-resources\/"},"modified":"2026-07-09T09:29:31","modified_gmt":"2026-07-09T08:29:31","password":"","slug":"how-do-i-interpret-the-utilization-metrics-for-our-resources","status":"publish","type":"docs","link":"https:\/\/churchtools.academy\/en\/help\/churchtools-modules\/resources\/how-do-i-interpret-the-utilization-metrics-for-our-resources\/","title":{"rendered":"How do I interpret the utilization metrics for our resources?"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">The utilization report provides you with a report on all bookings for your resources within a specified time period. It counts the number of days with bookings compared to the total number of days within that time period. It does not take into account whether there were multiple bookings for the same resource on a single day.  <\/p>\n\n<h2 class=\"wp-block-heading\">Set the evaluation period<\/h2>\n\n<p class=\"wp-block-paragraph\">By default, the report always starts <em>90 days before the current date<\/em>. You can adjust this number of days in the <em>System settings<\/em> (1): To do this, go to <em>Modules<\/em> (2) and open the <em>Resources<\/em> module (3). Use the pencil icon next to <em>\u201cLoad Past Appointments\u201d<\/em> (4) to customize the display of past appointments in the Resources module. If you change this value, more or fewer past appointments will be displayed in the Resources calendar and included in the Report.   <\/p>\n\n<figure class=\"wp-block-image size-full\"><a href=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/07\/CleanShot-2026-07-08-at-12.15.48.png\"><img fetchpriority=\"high\" decoding=\"async\" width=\"1238\" height=\"636\" src=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/07\/CleanShot-2026-07-08-at-12.15.48.png\" alt=\"Screenshot: Adjust the number of past appointments displayed in System settings\" class=\"wp-image-73824\" srcset=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/07\/CleanShot-2026-07-08-at-12.15.48.png 1238w, https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/07\/CleanShot-2026-07-08-at-12.15.48-300x154.png 300w, https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/07\/CleanShot-2026-07-08-at-12.15.48-1024x526.png 1024w, https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/07\/CleanShot-2026-07-08-at-12.15.48-768x395.png 768w, https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/07\/CleanShot-2026-07-08-at-12.15.48-360x185.png 360w\" sizes=\"(max-width: 1238px) 100vw, 1238px\" \/><\/a><\/figure>\n\n<h2 class=\"wp-block-heading\">Reading the load indicator<\/h2>\n\n<p class=\"wp-block-paragraph\">You can access the <em>utilization report<\/em> via the <em>menu<\/em> on the left side of the <em>Resources<\/em> module.<\/p>\n\n<figure class=\"wp-block-image size-full\"><a href=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/07\/CleanShot-2026-07-08-at-12.12.21.png\"><img decoding=\"async\" width=\"430\" height=\"250\" src=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/07\/CleanShot-2026-07-08-at-12.12.21.png\" alt=\"Screenshot: Utilization in the Resources module menu\" class=\"wp-image-73821\" srcset=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/07\/CleanShot-2026-07-08-at-12.12.21.png 430w, https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/07\/CleanShot-2026-07-08-at-12.12.21-300x174.png 300w, https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/07\/CleanShot-2026-07-08-at-12.12.21-360x209.png 360w\" sizes=\"(max-width: 430px) 100vw, 430px\" \/><\/a><\/figure>\n\n<p class=\"wp-block-paragraph\">The &#8221; <em>Today&#8221;<\/em> column uses the most recent days entered up to today.<br\/>The &#8221; <em>Quarter&#8221;<\/em> column reports the most recent days entered and the next 90 days.<br\/>The &#8221; <em>Year&#8221;<\/em> column reports the most recent days entered and the next 365 days.<\/p>\n\n<figure class=\"wp-block-image size-full\"><a href=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/07\/CleanShot-2026-07-08-at-12.13.00.png\"><img decoding=\"async\" width=\"531\" height=\"762\" src=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/07\/CleanShot-2026-07-08-at-12.13.00.png\" alt=\"Screenshot: Resource utilization for today, the quarter, and the year\" class=\"wp-image-73822\" srcset=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/07\/CleanShot-2026-07-08-at-12.13.00.png 531w, https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/07\/CleanShot-2026-07-08-at-12.13.00-209x300.png 209w, https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/07\/CleanShot-2026-07-08-at-12.13.00-357x512.png 357w\" sizes=\"(max-width: 531px) 100vw, 531px\" \/><\/a><\/figure>\n\n<aside class=\"wp-block-group ct-artikel-zum-weiterlesen has-background is-layout-constrained wp-container-core-group-is-layout-79a8db7e wp-block-group-is-layout-constrained\" style=\"border-radius:8px;background-color:#f9fafb;margin-top:24px;margin-bottom:24px;padding-top:32px;padding-right:24px;padding-bottom:32px;padding-left:24px\">\n<h2 class=\"wp-block-heading has-medium-font-size\">Read more<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/churchtools.academy\/en\/help\/churchtools-modules\/resources\/overview-of-resources\/\" data-type=\"docs\" data-id=\"7428\">Overview of resources<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/churchtools.academy\/de\/help\/churchtools-modules\/ressourcen\/0-churchresource-begriffe\/\" data-type=\"docs\" data-id=\"7295\">Terminology in the Resources module<\/a><\/li>\n<\/ul>\n<\/aside>\n","protected":false},"excerpt":{"rendered":"<p>The utilization report provides you with a report on all bookings for your resources within a specified time period. It counts the number of days with bookings compared to the total number of days within that time period. It does not take into account whether there were multiple bookings for the same resource on a [&hellip;]<\/p>\n","protected":false},"author":43,"featured_media":0,"comment_status":"open","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"doc_category":[238],"doc_tag":[],"knowledge_base":[224],"class_list":["post-73872","docs","type-docs","status-publish","hentry","doc_category-resources","knowledge_base-churchtools-modules"],"pp_statuses_selecting_workflow":false,"pp_workflow_action":"current","pp_status_selection":"publish","pp_force_visibility":null,"pp_subpost_visibility":null,"pp_inherited_force_visibility":null,"pp_inherited_subpost_visibility":null,"acf":[],"year_month":"2026-07","word_count":205,"total_views":"2","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"Stefan Krumsdorf","author_nicename":"skrumsdorf","author_url":"https:\/\/churchtools.academy\/en\/author\/skrumsdorf\/"},"doc_category_info":[{"term_name":"Resources","term_url":"https:\/\/churchtools.academy\/en\/help\/churchtools-modules\/resources\/"}],"doc_tag_info":[],"knowledge_base_info":[{"term_name":"Modules","term_url":"https:\/\/churchtools.academy\/en\/help\/churchtools-modules\/","term_slug":"churchtools-modules"}],"knowledge_base_slug":["churchtools-modules"],"_links":{"self":[{"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/docs\/73872","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/docs"}],"about":[{"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/types\/docs"}],"author":[{"embeddable":true,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/users\/43"}],"replies":[{"embeddable":true,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/comments?post=73872"}],"version-history":[{"count":1,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/docs\/73872\/revisions"}],"predecessor-version":[{"id":73873,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/docs\/73872\/revisions\/73873"}],"wp:attachment":[{"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/media?parent=73872"}],"wp:term":[{"taxonomy":"doc_category","embeddable":true,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/doc_category?post=73872"},{"taxonomy":"doc_tag","embeddable":true,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/doc_tag?post=73872"},{"taxonomy":"knowledge_base","embeddable":true,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/knowledge_base?post=73872"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}