{"id":58440,"date":"2026-05-04T07:11:26","date_gmt":"2026-05-04T06:11:26","guid":{"rendered":"https:\/\/churchtools.academy\/help\/non-knowledgebase\/uncategorized\/troubleshooting-service-reminders-are-not-sent\/"},"modified":"2026-05-15T14:29:06","modified_gmt":"2026-05-15T13:29:06","password":"","slug":"troubleshooting-service-reminders-are-not-sent","status":"publish","type":"docs","link":"https:\/\/churchtools.academy\/en\/help\/system-settings\/communication-system-settings\/troubleshooting-service-reminders-are-not-sent\/","title":{"rendered":"Troubleshooting: Service reminders are not sent"},"content":{"rendered":"\n<p>Roles reminders are system e-mails that are automatically sent to people assigned to a role. There can be several reasons why service reminders are not sent. With this step-by-step troubleshooting guide, you can find and fix the reason.  <\/p>\n\n\n\n<p>If no service reminders are sent in general, then check from point 1. If this only applies to individual persons, then check point 4 in any case.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">1. Check general message dispatch<\/h2>\n\n\n\n<p>Check in the <em>sent messages<\/em> (2) via your <em>persons menu<\/em> (1) at the top right whether messages are generally sent from your ChurchTools.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full is-resized\"><a href=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/05\/My-profile_Sent-messages.png\"><img fetchpriority=\"high\" decoding=\"async\" width=\"400\" height=\"550\" src=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/05\/My-profile_Sent-messages.png\" alt=\"Screenshot My profile Sent messages\" class=\"wp-image-63686\" style=\"aspect-ratio:0.7333217587568905;width:222px;height:auto\" srcset=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/05\/My-profile_Sent-messages.png 400w, https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/05\/My-profile_Sent-messages-218x300.png 218w, https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/05\/My-profile_Sent-messages-360x495.png 360w\" sizes=\"(max-width: 400px) 100vw, 400px\" \/><\/a><\/figure>\n\n\n\n<p>If no messages are being sent and you are using our e-mail server, please contact our <a href=\"https:\/\/contact.church.tools\" data-type=\"link\" data-id=\"https:\/\/contact.church.tools\">support<\/a> team. If you are using your own e-mail server, check that the server is set up and running correctly. <\/p>\n\n\n\n<h2 class=\"wp-block-heading\">2. Check System settings<\/h2>\n\n\n\n<p>Call up the <em>System settings<\/em> (2) via the <em>tool icon<\/em> (1) in the blue menu bar.  <\/p>\n\n\n\n<p>Under <em>Communication<\/em>, navigate to the <em>E-mail<\/em> section (3) and check whether the <em>Send system e-mails<\/em> (4) switch is activated. If you are using your own <em>e-mail server<\/em> (5), also check whether the e-mail server settings are set correctly. <\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><a href=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/04\/System-settings_Communication_E-mail-settings.png\"><img decoding=\"async\" width=\"2056\" height=\"586\" src=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/04\/System-settings_Communication_E-mail-settings.png\" alt=\"Screenshot System-settings Communication E-mail-settings\" class=\"wp-image-63147\" srcset=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/04\/System-settings_Communication_E-mail-settings.png 2056w, https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/04\/System-settings_Communication_E-mail-settings-300x86.png 300w, https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/04\/System-settings_Communication_E-mail-settings-1024x292.png 1024w, https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/04\/System-settings_Communication_E-mail-settings-768x219.png 768w, https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/04\/System-settings_Communication_E-mail-settings-1536x438.png 1536w, https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/04\/System-settings_Communication_E-mail-settings-2048x584.png 2048w, https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/04\/System-settings_Communication_E-mail-settings-360x103.png 360w\" sizes=\"(max-width: 2056px) 100vw, 2056px\" \/><\/a><\/figure>\n\n\n\n<p>Go to the <em>Events<\/em> (6) section under <em>Modules<\/em> and check under <em>Roles<\/em> (7) whether the <em>Send service reminders<\/em> (8) switch is activated. Here you specify the <em>time<\/em> (9) when the reminder should be sent.   <\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><a href=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/05\/System-settings_Modules_Events_Settings-for-Events_Send-a-reminder.png\"><img decoding=\"async\" width=\"1806\" height=\"940\" src=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/05\/System-settings_Modules_Events_Settings-for-Events_Send-a-reminder.png\" alt=\"Screenshot System settings Modules Events Settings for Events Send a reminder\" class=\"wp-image-63694\" srcset=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/05\/System-settings_Modules_Events_Settings-for-Events_Send-a-reminder.png 1806w, https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/05\/System-settings_Modules_Events_Settings-for-Events_Send-a-reminder-300x156.png 300w, https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/05\/System-settings_Modules_Events_Settings-for-Events_Send-a-reminder-1024x533.png 1024w, https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/05\/System-settings_Modules_Events_Settings-for-Events_Send-a-reminder-768x400.png 768w, https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/05\/System-settings_Modules_Events_Settings-for-Events_Send-a-reminder-1536x799.png 1536w, https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/05\/System-settings_Modules_Events_Settings-for-Events_Send-a-reminder-360x187.png 360w\" sizes=\"(max-width: 1806px) 100vw, 1806px\" \/><\/a><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">3. Check settings in the Events module<\/h2>\n\n\n\n<p>In the <em>master data<\/em> (1) of the <em>Events module<\/em>, check whether the <em>Send service reminder by e-mail<\/em> option is checked for the relevant <em>Roles<\/em> (2).<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><a href=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/05\/Events_Master-data_Roles-list.png\"><img loading=\"lazy\" decoding=\"async\" width=\"1608\" height=\"658\" src=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/05\/Events_Master-data_Roles-list.png\" alt=\"Screenshot Events Master data Roles list\" class=\"wp-image-63698\" srcset=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/05\/Events_Master-data_Roles-list.png 1608w, https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/05\/Events_Master-data_Roles-list-300x123.png 300w, https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/05\/Events_Master-data_Roles-list-1024x419.png 1024w, https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/05\/Events_Master-data_Roles-list-768x314.png 768w, https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/05\/Events_Master-data_Roles-list-1536x629.png 1536w, https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/05\/Events_Master-data_Roles-list-360x147.png 360w\" sizes=\"(max-width: 1608px) 100vw, 1608px\" \/><\/a><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">4. Check individual person<\/h2>\n\n\n\n<p>If only certain people do not receive the service reminders, check in the <em>People module<\/em> for the person in question:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Does a personal data record exist for the person or was the person only entered manually in the Roles? A personal data record is required for automatically sent service reminders. <\/li>\n\n\n\n<li>Is the person&#8217;s personal data record possibly in the <em>archive<\/em>? In this case, the person will not receive any system e-mails for this reason. <\/li>\n\n\n\n<li>Is an <em>e-mail address<\/em> stored for the person and is it correct?<\/li>\n<\/ul>\n\n\n\n<p>Each user can activate or deactivate service reminders in the <em>Events module<\/em>. Simulate the person and check in the <em>Events module<\/em> in the <em>roster<\/em> (1) under <em>Settings<\/em> (2) whether <em>Remind me weekly of promised Roles<\/em> (3) is activated. <\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><a href=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/05\/Events_Plan_Settings_Remind-me-by-e-mail.png\"><img loading=\"lazy\" decoding=\"async\" width=\"1792\" height=\"382\" src=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/05\/Events_Plan_Settings_Remind-me-by-e-mail.png\" alt=\"Screenshot Events Plan Settings Remind me by e-mail\" class=\"wp-image-63701\" srcset=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/05\/Events_Plan_Settings_Remind-me-by-e-mail.png 1792w, https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/05\/Events_Plan_Settings_Remind-me-by-e-mail-300x64.png 300w, https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/05\/Events_Plan_Settings_Remind-me-by-e-mail-1024x218.png 1024w, https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/05\/Events_Plan_Settings_Remind-me-by-e-mail-768x164.png 768w, https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/05\/Events_Plan_Settings_Remind-me-by-e-mail-1536x327.png 1536w, https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/05\/Events_Plan_Settings_Remind-me-by-e-mail-360x77.png 360w\" sizes=\"(max-width: 1792px) 100vw, 1792px\" \/><\/a><\/figure>\n\n\n\n<aside class=\"wp-block-group ct-artikel-zum-weiterlesen has-background is-layout-constrained wp-container-core-group-is-layout-89fd719a wp-block-group-is-layout-constrained\" style=\"border-radius:8px;background-color:#f9fafb;margin-top:24px;margin-bottom:24px;padding-top:32px;padding-right:24px;padding-bottom:32px;padding-left:24px\">\n<h2 class=\"wp-block-heading has-medium-font-size\">Read more<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/churchtools.academy\/en\/help\/system-settings\/communication-system-settings\/settings-for-e-mail\/\" data-type=\"docs\" data-id=\"7639\">E-mail settings<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/churchtools.academy\/en\/help\/system-settings\/kommunikation-system-einstellungen\/system-e-mails-at-a-glance\/\" data-type=\"docs\" data-id=\"7648\">System e-mails at a glance<\/a><\/li>\n<\/ul>\n<\/aside>\n","protected":false},"excerpt":{"rendered":"<p>Roles reminders are system e-mails that are automatically sent to people assigned to a role. There can be several reasons why service reminders are not sent. With this step-by-step troubleshooting guide, you can find and fix the reason. If no service reminders are sent in general, then check from point 1. If this only applies [&hellip;]<\/p>\n","protected":false},"author":43,"featured_media":0,"comment_status":"open","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"doc_category":[474],"doc_tag":[],"knowledge_base":[425],"class_list":["post-58440","docs","type-docs","status-publish","hentry","doc_category-communication-system-settings","knowledge_base-system-settings"],"pp_statuses_selecting_workflow":false,"pp_workflow_action":"current","pp_status_selection":"publish","pp_force_visibility":null,"pp_subpost_visibility":null,"pp_inherited_force_visibility":null,"pp_inherited_subpost_visibility":null,"acf":[],"year_month":"2026-05","word_count":368,"total_views":"31","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"Stefan Krumsdorf","author_nicename":"skrumsdorf","author_url":"https:\/\/churchtools.academy\/en\/author\/skrumsdorf\/"},"doc_category_info":[{"term_name":"Communication","term_url":"https:\/\/churchtools.academy\/en\/help\/system-settings\/communication-system-settings\/"}],"doc_tag_info":[],"knowledge_base_info":[{"term_name":"System Settings","term_url":"https:\/\/churchtools.academy\/en\/help\/system-settings\/","term_slug":"system-settings"}],"knowledge_base_slug":["system-settings"],"_links":{"self":[{"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/docs\/58440","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/docs"}],"about":[{"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/types\/docs"}],"author":[{"embeddable":true,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/users\/43"}],"replies":[{"embeddable":true,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/comments?post=58440"}],"version-history":[{"count":418,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/docs\/58440\/revisions"}],"predecessor-version":[{"id":63705,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/docs\/58440\/revisions\/63705"}],"wp:attachment":[{"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/media?parent=58440"}],"wp:term":[{"taxonomy":"doc_category","embeddable":true,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/doc_category?post=58440"},{"taxonomy":"doc_tag","embeddable":true,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/doc_tag?post=58440"},{"taxonomy":"knowledge_base","embeddable":true,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/knowledge_base?post=58440"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}