{"id":56169,"date":"2024-06-18T12:40:32","date_gmt":"2024-06-18T11:40:32","guid":{"rendered":"https:\/\/churchtools.academy\/help\/non-knowledgebase\/uncategorized\/how-do-i-send-an-e-mail-to-my-groups\/"},"modified":"2026-05-19T14:15:17","modified_gmt":"2026-05-19T13:15:17","password":"","slug":"how-do-i-send-an-e-mail-to-my-groups","status":"publish","type":"docs","link":"https:\/\/churchtools.academy\/en\/help\/churchtools-modules\/communication-groups\/how-do-i-send-an-e-mail-to-my-groups\/","title":{"rendered":"How to send an e-mail to my groups?"},"content":{"rendered":"\n<p>Keeping in touch is extremely important when you are with people. ChurchTools offers you different ways to <a href=\"https:\/\/churchtools.academy\/help\/churchtools-module\/kommunikation-gruppen\/37-wie-kontaktiere-ich-die-mitglieder-meiner-gruppe\/\" id=\"5442\">get or stay in contact with your group members<\/a>. One option is to send an e-mail to all group members or to a single person. We explain how to do this in this guide.   <\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Call groups<\/h2>\n\n\n\n<p>In the <em>groups module<\/em>, you can call up your <em>group<\/em>.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Send e-mail to everyone<\/h2>\n\n\n\n<p>To contact all members of your group, click in the <em><strong>overview<\/strong><\/em> (1) under <em><strong>Members<\/strong><\/em> (2) on the <em><strong>envelope<\/strong><\/em> (3).<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/Groups_Overview_Members_envelope.png\"><img fetchpriority=\"high\" decoding=\"async\" width=\"1024\" height=\"284\" src=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/Groups_Overview_Members_envelope-1024x284.png\" alt=\"Screenshot Groups Overview Members envelope\" class=\"wp-image-63912\" srcset=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/Groups_Overview_Members_envelope-1024x284.png 1024w, https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/Groups_Overview_Members_envelope-300x83.png 300w, https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/Groups_Overview_Members_envelope-768x213.png 768w, https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/Groups_Overview_Members_envelope-1536x426.png 1536w, https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/Groups_Overview_Members_envelope-360x100.png 360w, https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/Groups_Overview_Members_envelope.png 1812w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<p>(1) The <strong>sender<\/strong> is prefilled with your data.<\/p>\n\n\n\n<p>(2) The <strong>recipients of<\/strong> your e-mail are displayed here. You can also remove them from the list if you wish. <\/p>\n\n\n\n<p>You can also search for and add additional recipients. If no e-mail address is stored for one or more recipients, the members concerned will be displayed here and you can remove them as recipients. <\/p>\n\n\n\n<p>(3) In ChurchTools you can store <strong>e-mail templates<\/strong> that you can use here for your e-mail.<\/p>\n\n\n\n<aside class=\"wp-block-group ct-box ct-box-blue has-background is-vertical is-layout-flex wp-container-core-group-is-layout-002f1c27 wp-block-group-is-layout-flex\" style=\"border-radius:8px;border-left-color:#3e70ce;border-left-width:0.5rem;background-color:#f3f5f7;margin-top:var(--wp--preset--spacing--60);margin-bottom:var(--wp--preset--spacing--60)\">\n<p style=\"margin-top:0.5rem;margin-right:0.5rem;margin-bottom:0rem;margin-left:0.5rem\"><strong>Note<\/strong><\/p>\n\n\n\n<p style=\"margin-top:0rem;margin-right:0.5rem;margin-bottom:0.5rem;margin-left:0.5rem\">If you do not have the necessary rights (manage church HTML templates <em>administer church html templates<\/em> or use church HTML templates <em>use church html templates<\/em>), please contact your local administrator. You can find more information <a href=\"https:\/\/hilfe.church.tools\/wiki\/35\/Wie%20nutze%20ich%20E-Mail%20Vorlagen%3F\">here<\/a>. <\/p>\n<\/aside>\n\n\n\n<p>(4) Under <strong>Subject<\/strong>, enter what your message is about.<\/p>\n\n\n\n<p>(5) This is where you write your <strong>message<\/strong>. ChurchTools offers you placeholders for names etc.. We explain how to do this in our article on <a href=\"https:\/\/churchtools.academy\/en\/help\/administration\/place-holders\/how-to-use-placeholders-in-e-mails\/\" data-type=\"docs\" data-id=\"7665\">using placeholders in e-mails<\/a>.  <\/p>\n\n\n\n<p>(6) If you wish, you can store a <strong>signature<\/strong> in ChurchTools that will be inserted in every e-mail you write.<\/p>\n\n\n\n<p>(7) If you want to send an <strong>attachment<\/strong> with your e-mail, either drop it in this area or search for the file using the plus symbol and upload it.<\/p>\n\n\n\n<p>(8) In the <strong>preview<\/strong>, you can see how your message will be received by your recipients.<\/p>\n\n\n\n<p>(9) If you are satisfied, <strong>send<\/strong> your e-mail.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large is-resized\"><a href=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/Groups_Overview_Members_E-mail-form.png\"><img decoding=\"async\" width=\"828\" height=\"1024\" src=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/Groups_Overview_Members_E-mail-form-828x1024.png\" alt=\"Screenshot Groups Overview Members E-mail form\" class=\"wp-image-63915\" style=\"aspect-ratio:0.8085981163350552;width:620px;height:auto\" srcset=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/Groups_Overview_Members_E-mail-form-828x1024.png 828w, https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/Groups_Overview_Members_E-mail-form-243x300.png 243w, https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/Groups_Overview_Members_E-mail-form-768x949.png 768w, https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/Groups_Overview_Members_E-mail-form-1243x1536.png 1243w, https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/Groups_Overview_Members_E-mail-form-360x445.png 360w, https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/Groups_Overview_Members_E-mail-form.png 1296w\" sizes=\"(max-width: 828px) 100vw, 828px\" \/><\/a><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Writing an e-mail to a single person<\/h2>\n\n\n\n<p>To contact an individual person in your group, click in the <em><strong>overview<\/strong><\/em> (1) on <em><strong>Members<\/strong><\/em> (2).<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/Groups_Overview_Click-Members.png\"><img decoding=\"async\" width=\"1024\" height=\"228\" src=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/Groups_Overview_Click-Members-1024x228.png\" alt=\"Screenshot Groups Overview Click Members\" class=\"wp-image-63918\" srcset=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/Groups_Overview_Click-Members-1024x228.png 1024w, https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/Groups_Overview_Click-Members-300x67.png 300w, https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/Groups_Overview_Click-Members-768x171.png 768w, https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/Groups_Overview_Click-Members-1536x342.png 1536w, https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/Groups_Overview_Click-Members-360x80.png 360w, https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/Groups_Overview_Click-Members.png 1850w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<p>In the list, click on the <em>envelope<\/em> at the end of the desired person&#8217;s line.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/Groups_Member-list_Member-envelope.png\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"409\" src=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/Groups_Member-list_Member-envelope-1024x409.png\" alt=\"Screenshot Groups Member list Member envelope\" class=\"wp-image-63920\" srcset=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/Groups_Member-list_Member-envelope-1024x409.png 1024w, https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/Groups_Member-list_Member-envelope-300x120.png 300w, https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/Groups_Member-list_Member-envelope-768x307.png 768w, https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/Groups_Member-list_Member-envelope-360x144.png 360w, https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/Groups_Member-list_Member-envelope.png 1416w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<p>The same dialog box opens here as when sending an e-mail to all group members, see <em>Compose e-mail to all<\/em>.<\/p>\n\n\n\n<aside class=\"wp-block-group ct-artikel-zum-weiterlesen has-background is-layout-constrained wp-container-core-group-is-layout-89fd719a wp-block-group-is-layout-constrained\" style=\"border-radius:8px;background-color:#f9fafb;margin-top:24px;margin-bottom:24px;padding-top:32px;padding-right:24px;padding-bottom:32px;padding-left:24px\">\n<h2 class=\"wp-block-heading has-medium-font-size\">Read more<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/churchtools.academy\/en\/help\/churchtools-modules\/communication-people\/how-to-contact-the-parents-of-my-childrens-group\/\" data-type=\"docs\" data-id=\"27251\" target=\"_blank\" rel=\"noreferrer noopener\">How to contact the parents of my children&#8217;s group?<\/a><\/li>\n<\/ul>\n<\/aside>\n","protected":false},"excerpt":{"rendered":"<p>Keeping in touch is extremely important when you are with people. ChurchTools offers you different ways to get or stay in contact with your group members. One option is to send an e-mail to all group members or to a single person. We explain how to do this in this guide. Call groups In the [&hellip;]<\/p>\n","protected":false},"author":6,"featured_media":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"doc_category":[457],"doc_tag":[],"knowledge_base":[224],"class_list":["post-56169","docs","type-docs","status-publish","hentry","doc_category-communication-groups","knowledge_base-churchtools-modules"],"pp_statuses_selecting_workflow":false,"pp_workflow_action":"current","pp_status_selection":"publish","pp_force_visibility":null,"pp_subpost_visibility":null,"pp_inherited_force_visibility":null,"pp_inherited_subpost_visibility":null,"acf":[],"year_month":"2026-05","word_count":330,"total_views":"5","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"Jasper Stehmeier","author_nicename":"jstehmeier","author_url":"https:\/\/churchtools.academy\/en\/author\/jstehmeier\/"},"doc_category_info":[{"term_name":"Communication","term_url":"https:\/\/churchtools.academy\/en\/help\/churchtools-modules\/communication-groups\/"}],"doc_tag_info":[],"knowledge_base_info":[{"term_name":"Modules","term_url":"https:\/\/churchtools.academy\/en\/help\/churchtools-modules\/","term_slug":"churchtools-modules"}],"knowledge_base_slug":["churchtools-modules"],"_links":{"self":[{"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/docs\/56169","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/docs"}],"about":[{"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/types\/docs"}],"author":[{"embeddable":true,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/users\/6"}],"replies":[{"embeddable":true,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/comments?post=56169"}],"version-history":[{"count":13,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/docs\/56169\/revisions"}],"predecessor-version":[{"id":63922,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/docs\/56169\/revisions\/63922"}],"wp:attachment":[{"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/media?parent=56169"}],"wp:term":[{"taxonomy":"doc_category","embeddable":true,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/doc_category?post=56169"},{"taxonomy":"doc_tag","embeddable":true,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/doc_tag?post=56169"},{"taxonomy":"knowledge_base","embeddable":true,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/knowledge_base?post=56169"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}