{"id":55486,"date":"2025-12-10T06:00:00","date_gmt":"2025-12-10T05:00:00","guid":{"rendered":"https:\/\/churchtools.academy\/help\/non-knowledgebase\/uncategorized\/how-do-i-organize-my-small-group-with-churchtools\/"},"modified":"2026-04-13T14:35:52","modified_gmt":"2026-04-13T13:35:52","password":"","slug":"how-to-organize-my-small-group-with-churchtools","status":"publish","type":"docs","link":"https:\/\/churchtools.academy\/en\/help\/churchtools-modules\/my-group\/how-to-organize-my-small-group-with-churchtools\/","title":{"rendered":"How to organize my small group with ChurchTools?"},"content":{"rendered":"\n<p>Small groups are one of the most important elements within a congregation, because it is important for people to be in <strong>community with other Christians<\/strong> and to <strong>walk together<\/strong>. Small groups offer a smaller setting for more intensive exchange, greater closeness, deeper support and shared spiritual growth. <\/p>\n\n\n\n<p>In this tutorial, we will introduce you to the many features that ChurchTools offers for organizing your small group. You will learn how to create your group, configure it and how you and the other people in your small group can benefit from the many functions that ChurchTools offers to help you stay connected and be on the move together. <\/p>\n\n\n\n<aside class=\"wp-block-group ct-box ct-box-blue has-background is-vertical is-layout-flex wp-container-core-group-is-layout-002f1c27 wp-block-group-is-layout-flex\" style=\"border-radius:8px;border-left-color:#22c55e;border-left-width:0.5rem;background-color:#dcfce7;margin-top:var(--wp--preset--spacing--60);margin-bottom:var(--wp--preset--spacing--60)\">\n<p style=\"margin-top:0.5rem;margin-right:0.5rem;margin-bottom:0rem;margin-left:0.5rem\"><strong>Tip<\/strong><\/p>\n\n\n\n<p style=\"margin-top:0rem;margin-right:0.5rem;margin-bottom:0.5rem;margin-left:0.5rem\">You can use many other functions of ChurchTools to make the organization of your small group even better for you:<br>&#8211; Calendar: <em><strong>Dates<\/strong><\/em> for your regular and special small group meetings, if useful directly <em><strong>create an associated event<\/strong><\/em> and book the <em><strong>required resources<\/strong><\/em><br>&#8211; Events: With the Agenda <em><strong>Plan meetings or excursions<\/strong><\/em>, <em><strong>Roles<\/strong><\/em> for them and use the <em><strong>event chat<\/strong><\/em> for topic-related communication      <br>&#8211; Posts: <em><strong>News<\/strong><\/em> and <em><strong>announcements<\/strong><\/em> share with your small group or the entire congregation<br>&#8211; check-in: <em><strong>Participation<\/strong><\/em> easily record attendance at your meetings and keep track of everyone<br>&#8211; Wiki: Useful documents, such as <em><strong>documents<\/strong><\/em> on planned topics with all group members or save the planning for the next small group retreat so that everyone in the group can read them and participate.  <br>&#8211; App: <em><strong>All information for group members in one place<\/strong><\/em> &#8211; Your participants can, for example, check who else is in the group, look up contact details and use the chat for communication <br><br><strong>You decide which of the many functions can help you organize your small group!<\/strong><\/p>\n<\/aside>\n\n\n\n<h2 class=\"wp-block-heading\">1. Create group<\/h2>\n\n\n\n<p>First, you need a new group to which you can add the participants of your small group.<\/p>\n\n\n\n<p>If you don&#8217;t know how to do this yet, you can find step-by-step instructions on how to create a new group <a href=\"https:\/\/churchtools.academy\/help\/churchtools-module\/erstellen-bearbeiten\/37-wie-lege-ich-eine-neue-gruppe-an\/\" id=\"7220\">here<\/a>.<\/p>\n\n\n\n<p>Below you will find the settings that we think make the most sense for a small group. Of course, you can adjust your settings to suit your group. <\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Group status<\/h3>\n\n\n\n<p>You can set the <em>group status<\/em> of your new small group on <em><strong>Active<\/strong><\/em> (1) so that it is immediately visible.<\/p>\n\n\n\n<p>If you want to wait until your new group becomes visible, set it to <em><strong>Draft<\/strong><\/em> (2) and when you are ready, set it to <em>Active<\/em> later.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2025\/12\/Groups_Overview_Status_change-to-draft.png\"><img fetchpriority=\"high\" decoding=\"async\" width=\"1024\" height=\"550\" src=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2025\/12\/Groups_Overview_Status_change-to-draft-1024x550.png\" alt=\"Screenshot Groups Overview Status change to draft\" class=\"wp-image-55706\" srcset=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2025\/12\/Groups_Overview_Status_change-to-draft-1024x550.png 1024w, https:\/\/churchtools.academy\/wp-content\/uploads\/2025\/12\/Groups_Overview_Status_change-to-draft-300x161.png 300w, https:\/\/churchtools.academy\/wp-content\/uploads\/2025\/12\/Groups_Overview_Status_change-to-draft-768x413.png 768w, https:\/\/churchtools.academy\/wp-content\/uploads\/2025\/12\/Groups_Overview_Status_change-to-draft-1536x826.png 1536w, https:\/\/churchtools.academy\/wp-content\/uploads\/2025\/12\/Groups_Overview_Status_change-to-draft-360x194.png 360w, https:\/\/churchtools.academy\/wp-content\/uploads\/2025\/12\/Groups_Overview_Status_change-to-draft.png 1972w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<p>You can find more information in our article on <a href=\"https:\/\/churchtools.academy\/help\/churchtools-module\/grundlagen-gruppen\/37-was-sind-gruppenstatus-und-welche-auswirkungen-haben-sie\/\" id=\"7208\">group statuses<\/a>.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Visibility<\/h3>\n\n\n\n<p>If you would like to enable people who are not yet in your ChurchTools to find your group, e.g. via your website, then you can post here <em><strong>Public<\/strong><\/em> (1) here.<\/p>\n\n\n\n<p>Otherwise you set <em><strong>Internal<\/strong><\/em> (2). This makes sense, for example, if you have a small group with a specific group of people or if the registration for the small groups in your congregation is handled by a central office. <\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2025\/12\/Groups_Overview_Visibility_change-to-internal.png\"><img decoding=\"async\" width=\"1024\" height=\"514\" src=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2025\/12\/Groups_Overview_Visibility_change-to-internal-1024x514.png\" alt=\"Screenshot Groups Overview Visibility change to internal\" class=\"wp-image-55708\" srcset=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2025\/12\/Groups_Overview_Visibility_change-to-internal-1024x514.png 1024w, https:\/\/churchtools.academy\/wp-content\/uploads\/2025\/12\/Groups_Overview_Visibility_change-to-internal-300x151.png 300w, https:\/\/churchtools.academy\/wp-content\/uploads\/2025\/12\/Groups_Overview_Visibility_change-to-internal-768x386.png 768w, https:\/\/churchtools.academy\/wp-content\/uploads\/2025\/12\/Groups_Overview_Visibility_change-to-internal-1536x771.png 1536w, https:\/\/churchtools.academy\/wp-content\/uploads\/2025\/12\/Groups_Overview_Visibility_change-to-internal-2048x1029.png 2048w, https:\/\/churchtools.academy\/wp-content\/uploads\/2025\/12\/Groups_Overview_Visibility_change-to-internal-360x181.png 360w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<p>You can find more detailed information in our article on <a href=\"https:\/\/churchtools.academy\/en\/help\/churchtools-modules\/about-the-groups-module\/what-are-the-group-visibilities-and-what-do-they-do\/\" id=\"7207\">group visibility<\/a>.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Registration<\/h3>\n\n\n\n<p>To ensure that anyone who is interested can register with you as a leader, you should complete the <em><strong>registration<\/strong><\/em> (1) for your group <em><strong>open<\/strong><\/em> (2).<\/p>\n\n\n\n<p>However, not everyone is suited to every small group, as the focus here is on closeness, trust and growing spiritually together. When signing up for your small group, it therefore makes sense for you as the leader to receive a message if someone is interested in joining your small group. You can then make contact and talk to the person in advance before you manually give approval (3) and invite them to a meeting of your group.  <\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2025\/12\/Groups_Settings_Registrattion_Settings.png\"><img decoding=\"async\" width=\"1024\" height=\"631\" src=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2025\/12\/Groups_Settings_Registrattion_Settings-1024x631.png\" alt=\"Screenshot Groups Settings Registrattion Settings\" class=\"wp-image-55714\" srcset=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2025\/12\/Groups_Settings_Registrattion_Settings-1024x631.png 1024w, https:\/\/churchtools.academy\/wp-content\/uploads\/2025\/12\/Groups_Settings_Registrattion_Settings-300x185.png 300w, https:\/\/churchtools.academy\/wp-content\/uploads\/2025\/12\/Groups_Settings_Registrattion_Settings-768x473.png 768w, https:\/\/churchtools.academy\/wp-content\/uploads\/2025\/12\/Groups_Settings_Registrattion_Settings-1536x947.png 1536w, https:\/\/churchtools.academy\/wp-content\/uploads\/2025\/12\/Groups_Settings_Registrattion_Settings-360x222.png 360w, https:\/\/churchtools.academy\/wp-content\/uploads\/2025\/12\/Groups_Settings_Registrattion_Settings.png 1830w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<p>It also makes sense to think about what information you would like from the person you are interested in and add the desired <em>group membership fields<\/em> to the registration form.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2025\/12\/Groups_Settings_Registration_Registration-form_Add-field.png\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"260\" src=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2025\/12\/Groups_Settings_Registration_Registration-form_Add-field-1024x260.png\" alt=\"Screenshot Groups Settings Registration Registration form Add field\" class=\"wp-image-55716\" srcset=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2025\/12\/Groups_Settings_Registration_Registration-form_Add-field-1024x260.png 1024w, https:\/\/churchtools.academy\/wp-content\/uploads\/2025\/12\/Groups_Settings_Registration_Registration-form_Add-field-300x76.png 300w, https:\/\/churchtools.academy\/wp-content\/uploads\/2025\/12\/Groups_Settings_Registration_Registration-form_Add-field-768x195.png 768w, https:\/\/churchtools.academy\/wp-content\/uploads\/2025\/12\/Groups_Settings_Registration_Registration-form_Add-field-360x92.png 360w, https:\/\/churchtools.academy\/wp-content\/uploads\/2025\/12\/Groups_Settings_Registration_Registration-form_Add-field.png 1290w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<p>If you are missing a field here, you can find out how to create new group membership fields for your group <a href=\"https:\/\/churchtools.academy\/help\/churchtools-module\/erstellen-bearbeiten\/37-wie-erstelle-ich-gruppenmitgliedsinfos\/\" id=\"7213\">here<\/a>.<\/p>\n\n\n\n<p>You can find out which options you can also set for registration for your group <a href=\"https:\/\/churchtools.academy\/en\/help\/churchtools-modules\/einstellungen-gruppen\/how-do-i-make-settings-for-registering-for-my-group\/\" id=\"7228\">here<\/a>.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Info<\/h3>\n\n\n\n<p>The <em>group information<\/em> is there to record relevant information such as the day and time of meetings, meeting point, target or age group for your group.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2025\/12\/Groups_Overview_Info.png\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"255\" src=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2025\/12\/Groups_Overview_Info-1024x255.png\" alt=\"Screenshot Groups Overview Info\" class=\"wp-image-55718\" srcset=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2025\/12\/Groups_Overview_Info-1024x255.png 1024w, https:\/\/churchtools.academy\/wp-content\/uploads\/2025\/12\/Groups_Overview_Info-300x75.png 300w, https:\/\/churchtools.academy\/wp-content\/uploads\/2025\/12\/Groups_Overview_Info-768x191.png 768w, https:\/\/churchtools.academy\/wp-content\/uploads\/2025\/12\/Groups_Overview_Info-360x90.png 360w, https:\/\/churchtools.academy\/wp-content\/uploads\/2025\/12\/Groups_Overview_Info.png 1278w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<p>They are also used to give outsiders an overview of your group, e.g. on your website, so that they have clues to decide whether they want to join.<\/p>\n\n\n\n<p>You can find out exactly how to set this information in our article on <a href=\"https:\/\/churchtools.academy\/help\/churchtools-module\/erstellen-bearbeiten\/37-wie-bearbeite-ich-die-gruppeninfos\/\" id=\"7212\">group information<\/a>.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Members<\/h3>\n\n\n\n<p>Clicking on <em>Members<\/em> in the <em>overview<\/em> takes you to the members page where you can add people to your small group using the <em>+ Add member<\/em> button. For each member, you select the corresponding <em>Role<\/em> they have in your group and have the option to save a <em>comment<\/em> and <em>other data<\/em>. <\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2025\/12\/Groups_Overview_Members-per-role.png\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"343\" src=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2025\/12\/Groups_Overview_Members-per-role-1024x343.png\" alt=\"Screenshot Groups Overview Members per role\" class=\"wp-image-55721\" srcset=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2025\/12\/Groups_Overview_Members-per-role-1024x343.png 1024w, https:\/\/churchtools.academy\/wp-content\/uploads\/2025\/12\/Groups_Overview_Members-per-role-300x100.png 300w, https:\/\/churchtools.academy\/wp-content\/uploads\/2025\/12\/Groups_Overview_Members-per-role-768x257.png 768w, https:\/\/churchtools.academy\/wp-content\/uploads\/2025\/12\/Groups_Overview_Members-per-role-360x121.png 360w, https:\/\/churchtools.academy\/wp-content\/uploads\/2025\/12\/Groups_Overview_Members-per-role.png 1272w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<p>You can find out how to define settings for the members of your group, such as participation in a group chat or limiting the number of places available in your group, <a href=\"https:\/\/churchtools.academy\/en\/help\/churchtools-modules\/einstellungen-gruppen\/how-to-make-settings-for-members-of-my-groups\/\" data-type=\"docs\" data-id=\"7229\">here<\/a>.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Hierarchy<\/h3>\n\n\n\n<p>In many church communities, the small groups are networked with each other and have area leaders or coaches who look after the groups in certain areas. If this is also the case for you, you have the option of embedding your small group in the existing structure of your congregation. To do this, select the relevant groups under <em>Hierarchy<\/em> and add them. You can find out exactly how to do this in our guide to <a href=\"https:\/\/churchtools.academy\/en\/help\/churchtools-modules\/gruppen-meine-gruppe\/how-to-edit-super-or-subgroups-of-my-group\/\">adding super- and subgroups<\/a>.   <\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/Groups_Hirarchy.png\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"529\" src=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/Groups_Hirarchy-1024x529.png\" alt=\"Screenshot Groups Hierarchy\" class=\"wp-image-49978\" srcset=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/Groups_Hirarchy-1024x529.png 1024w, https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/Groups_Hirarchy-300x155.png 300w, https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/Groups_Hirarchy-768x397.png 768w, https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/Groups_Hirarchy-1536x794.png 1536w, https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/Groups_Hirarchy-2048x1058.png 2048w, https:\/\/churchtools.academy\/wp-content\/uploads\/2024\/06\/Groups_Hirarchy-360x186.png 360w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">2. Customize public page<\/h2>\n\n\n\n<p>You can embed your group&#8217;s public page directly on your own church website, for example, so that visitors to your website can find it and contact you as the leader.<\/p>\n\n\n\n<p>Of course, you can also simply share them by passing on a link, e.g. in the newsletter.<\/p>\n\n\n\n<p>Under Settings &gt; General&gt;, in the Public Groups page section, you can copy the link or save the QR code locally. You can also adjust the settings for the public page via the cog wheel icon in the top right-hand corner. You can find our instructions <a href=\"https:\/\/churchtools.academy\/en\/help\/churchtools-modules\/einstellungen-gruppen\/how-to-customize-the-public-group-page-of-my-subgroup\/\" id=\"7225\">here<\/a>. <\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2025\/12\/Groups_Settings_General-settings_Public-group-page.png\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"415\" src=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2025\/12\/Groups_Settings_General-settings_Public-group-page-1024x415.png\" alt=\"Screenshot Groups Settings General settings Public group page\" class=\"wp-image-55727\" srcset=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2025\/12\/Groups_Settings_General-settings_Public-group-page-1024x415.png 1024w, https:\/\/churchtools.academy\/wp-content\/uploads\/2025\/12\/Groups_Settings_General-settings_Public-group-page-300x122.png 300w, https:\/\/churchtools.academy\/wp-content\/uploads\/2025\/12\/Groups_Settings_General-settings_Public-group-page-768x311.png 768w, https:\/\/churchtools.academy\/wp-content\/uploads\/2025\/12\/Groups_Settings_General-settings_Public-group-page-1536x623.png 1536w, https:\/\/churchtools.academy\/wp-content\/uploads\/2025\/12\/Groups_Settings_General-settings_Public-group-page-2048x831.png 2048w, https:\/\/churchtools.academy\/wp-content\/uploads\/2025\/12\/Groups_Settings_General-settings_Public-group-page-360x146.png 360w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<aside class=\"wp-block-group ct-box ct-box-blue has-background is-vertical is-layout-flex wp-container-core-group-is-layout-002f1c27 wp-block-group-is-layout-flex\" style=\"border-radius:8px;border-left-color:#3e70ce;border-left-width:0.5rem;background-color:#f3f5f7;margin-top:var(--wp--preset--spacing--60);margin-bottom:var(--wp--preset--spacing--60)\">\n<p style=\"margin-top:0.5rem;margin-right:0.5rem;margin-bottom:0rem;margin-left:0.5rem\"><strong>Note<\/strong><\/p>\n\n\n\n<p style=\"margin-top:0rem;margin-right:0.5rem;margin-bottom:0.5rem;margin-left:0.5rem\">Another way to make your group publicly visible would be to use a superior <em>group homepage<\/em>, which can also be embedded on your congrgation website or whose link can be shared. On this group homepage, all groups that are subordinate to the same superiior group are displayed together and can even be filtered.  This creates an overview. The leader of the superior group can customize the display of the group homepage via the group settings. We explain how to do this <a href=\"https:\/\/churchtools.academy\/help\/churchtools\/einstellungen\/37-wie-passe-ich-die-gruppenhomepage-meiner-gruppe-an\/\" data-type=\"docs\" data-id=\"7224\">here<\/a>. <\/p>\n<\/aside>\n\n\n\n<h2 class=\"wp-block-heading\">3. Plan and conduct small group meetings<\/h2>\n\n\n\n<p>In small groups, members accompany each other spiritually, share in each other&#8217;s lives and pray for each other. Your group in ChurchTools offers you the opportunity to plan the meetings of your group and supports you in keeping an eye on the members of your group. <\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2025\/12\/Groups_Meetings_All-Meetings.png\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"583\" src=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2025\/12\/Groups_Meetings_All-Meetings-1024x583.png\" alt=\"Screenshot Groups Meetings All Meetings\" class=\"wp-image-55729\" srcset=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2025\/12\/Groups_Meetings_All-Meetings-1024x583.png 1024w, https:\/\/churchtools.academy\/wp-content\/uploads\/2025\/12\/Groups_Meetings_All-Meetings-300x171.png 300w, https:\/\/churchtools.academy\/wp-content\/uploads\/2025\/12\/Groups_Meetings_All-Meetings-768x437.png 768w, https:\/\/churchtools.academy\/wp-content\/uploads\/2025\/12\/Groups_Meetings_All-Meetings-360x205.png 360w, https:\/\/churchtools.academy\/wp-content\/uploads\/2025\/12\/Groups_Meetings_All-Meetings.png 1292w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">Plan a meeting<\/h3>\n\n\n\n<p>Under <em>Meetings<\/em>, you can add group meetings manually at any time. In the settings for the meetings, you can optionally activate that <em>weekly group meetings<\/em> are always created automatically seven days before regular meetings, which you can then edit. <\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Record participation<\/h3>\n\n\n\n<p>You can keep a record of who was there and who wasn&#8217;t at each group meeting. This way, you&#8217;ll quickly notice if a group member hasn&#8217;t been there for a while and can follow up on them. You can either record this here in the group, via the Check-in module or, of course, most quickly in the app.  <\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Review the time spent together or record prayer requests<\/h3>\n\n\n\n<p>You can also record information to keep an eye on the development of your group. To make things easier for you, you can add individual <em>templates<\/em> for your group that you can use to record important things about your group meetings. The <em>number of guests<\/em> and a <em>comment<\/em> are always requested.  <\/p>\n\n\n\n<p>You can find out more details about setting up group meetings <a href=\"https:\/\/churchtools.academy\/en\/help\/churchtools-modules\/group-meetings\/how-do-i-configure-settings-for-my-groups-meetings\/\" id=\"7217\">here<\/a>.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">4. Stay in contact with each other<\/h2>\n\n\n\n<p>ChurchTools offers you different ways to get or stay in contact with your group members &#8211; automated and customized. You can find more detailed information on all the options in our article on how to <a href=\"https:\/\/churchtools.academy\/help\/churchtools-module\/kommunikation-gruppen\/37-wie-kontaktiere-ich-die-mitglieder-meiner-gruppe\/\" id=\"7218\">contact your group members<\/a>. <\/p>\n\n\n\n<p>On the one hand, you can <a href=\"https:\/\/churchtools.academy\/de\/help\/churchtools-modules\/kommunikation-gruppen\/37-wie-versende-ich-eine-e-mail-an-meine-gruppe\/\" id=\"7230\"><strong>individual<\/strong><\/a> or predefined e-mails in <a href=\"https:\/\/churchtools.academy\/en\/help\/churchtools-modules\/routines-groups\/understanding-routines\/\" data-type=\"link\" data-id=\"https:\/\/churchtools.academy\/de\/help\/churchtools-module\/routinen\/routinen-verstehen\/\">routines<\/a>.<\/p>\n\n\n\n<p>Secondly, you have the option of enabling your group to have a shared <strong>group chat<\/strong>, for which you as the group leader can individually set which <em>Roles<\/em> in your group can participate and whether they are allowed to <em>read and\/or write<\/em>. You can find out exactly how to do this in our guide to <a href=\"https:\/\/churchtools.academy\/en\/help\/churchtools-modules\/communication-groups\/how-to-manage-the-chat-for-my-group\/\" id=\"7231\">managing group chats<\/a>. Group members can also talk to each other in <strong>One-on-one chats<\/strong>.    <\/p>\n\n\n\n<aside class=\"wp-block-group ct-box ct-box-blue has-background is-vertical is-layout-flex wp-container-core-group-is-layout-002f1c27 wp-block-group-is-layout-flex\" style=\"border-radius:8px;border-left-color:#3e70ce;border-left-width:0.5rem;background-color:#f3f5f7;margin-top:var(--wp--preset--spacing--60);margin-bottom:var(--wp--preset--spacing--60)\">\n<p style=\"margin-top:0.5rem;margin-right:0.5rem;margin-bottom:0rem;margin-left:0.5rem\"><strong>Note<\/strong><\/p>\n\n\n\n<p style=\"margin-top:0rem;margin-right:0.5rem;margin-bottom:0.5rem;margin-left:0.5rem\">In principle, chat for groups must be activated for your ChurchTools by an admin in the System settings. If this is not the case for you, contact your admin and have the chat for groups activated. <\/p>\n<\/aside>\n\n\n\n<p>If your small group is a little larger, <strong>posts<\/strong> may be more suitable for direct communication than chat. They allow your group to exchange information on specific topics at any time and from anywhere. In addition to reading or viewing posts, group members can interact with each other on different posts. You can find out more about how to set up posts for your group <a href=\"https:\/\/churchtools.academy\/en\/help\/churchtools-modules\/administration-posts\/24-how-to-set-up-posts-for-my-groups\/\" id=\"7092\">here<\/a>.   <\/p>\n\n\n\n<h2 class=\"wp-block-heading\">5. Excursion: Planning small group leisure time or excursions<\/h2>\n\n\n\n<p>Time spent together is always valuable for a small group of people to continue growing together. Whether it&#8217;s an excursion or a leisure activity over several days, ChurchTools will support you in planning and implementing it. <\/p>\n\n\n\n<p>You can find a tutorial on which functions you can use for registration and communication for a free time in our article on <a href=\"https:\/\/churchtools.academy\/en\/help\/churchtools-modules\/my-group\/how-to-organize-a-leisure-time-registration\/\" id=\"7221\">organizing a free time registration<\/a>.<\/p>\n\n\n\n<p>You can use the <em>Events<\/em> module with <em>duty roster<\/em>, <em>Agenda<\/em> and <em>event chats<\/em> for topic-related communication to plan and carry out the leisure time or excursion.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Small groups are one of the most important elements within a congregation, because it is important for people to be in community with other Christians and to walk together. Small groups offer a smaller setting for more intensive exchange, greater closeness, deeper support and shared spiritual growth. In this tutorial, we will introduce you to [&hellip;]<\/p>\n","protected":false},"author":7,"featured_media":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"doc_category":[455],"doc_tag":[],"knowledge_base":[224],"class_list":["post-55486","docs","type-docs","status-publish","hentry","doc_category-my-group","knowledge_base-churchtools-modules"],"pp_statuses_selecting_workflow":false,"pp_workflow_action":"current","pp_status_selection":"publish","acf":[],"year_month":"2026-04","word_count":1332,"total_views":"62","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"Victoria Weidemann","author_nicename":"vweidemann","author_url":"https:\/\/churchtools.academy\/en\/author\/vweidemann\/"},"doc_category_info":[{"term_name":"My Group","term_url":"https:\/\/churchtools.academy\/en\/help\/churchtools-modules\/my-group\/"}],"doc_tag_info":[],"knowledge_base_info":[{"term_name":"Modules","term_url":"https:\/\/churchtools.academy\/en\/help\/churchtools-modules\/","term_slug":"churchtools-modules"}],"knowledge_base_slug":["churchtools-modules"],"_links":{"self":[{"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/docs\/55486","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/docs"}],"about":[{"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/types\/docs"}],"author":[{"embeddable":true,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/users\/7"}],"replies":[{"embeddable":true,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/comments?post=55486"}],"version-history":[{"count":16,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/docs\/55486\/revisions"}],"predecessor-version":[{"id":55731,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/docs\/55486\/revisions\/55731"}],"wp:attachment":[{"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/media?parent=55486"}],"wp:term":[{"taxonomy":"doc_category","embeddable":true,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/doc_category?post=55486"},{"taxonomy":"doc_tag","embeddable":true,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/doc_tag?post=55486"},{"taxonomy":"knowledge_base","embeddable":true,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/knowledge_base?post=55486"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}