{"id":38200,"date":"2026-04-15T08:00:00","date_gmt":"2026-04-15T07:00:00","guid":{"rendered":"https:\/\/churchtools.academy\/help\/non-knowledgebase\/uncategorized\/how-do-i-make-settings-for-registering-for-my-group\/"},"modified":"2026-04-27T12:06:59","modified_gmt":"2026-04-27T11:06:59","password":"","slug":"how-to-make-settings-for-signing-up-to-my-groups","status":"publish","type":"docs","link":"https:\/\/churchtools.academy\/en\/help\/churchtools-modules\/settings-groups\/how-to-make-settings-for-signing-up-to-my-groups\/","title":{"rendered":"How to make settings for signing up to my groups?"},"content":{"rendered":"\n<p>For each of your groups, you can define individual settings for signing up to your group.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">1. Call up group<\/h2>\n\n\n\n<p>In the Groups module, search for your group and call it up.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">2. Open settings for registration<\/h2>\n\n\n\n<p>In the menu on the left-hand side, select <em>Registration<\/em> (2) under <em>Settings<\/em> (1).<\/p>\n\n\n\n<figure class=\"wp-block-image size-large is-resized\"><a href=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2025\/05\/Group-Settings-Registration-CleanShot-2025-08-19-at-16.01.30@2x.png\"><img fetchpriority=\"high\" decoding=\"async\" width=\"457\" height=\"1024\" src=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2025\/05\/Group-Settings-Registration-CleanShot-2025-08-19-at-16.01.30@2x-457x1024.png\" alt=\"Screenshot Groups Settings Registration\" class=\"wp-image-38457\" style=\"width:223px;height:auto\" srcset=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2025\/05\/Group-Settings-Registration-CleanShot-2025-08-19-at-16.01.30@2x-457x1024.png 457w, https:\/\/churchtools.academy\/wp-content\/uploads\/2025\/05\/Group-Settings-Registration-CleanShot-2025-08-19-at-16.01.30@2x-134x300.png 134w, https:\/\/churchtools.academy\/wp-content\/uploads\/2025\/05\/Group-Settings-Registration-CleanShot-2025-08-19-at-16.01.30@2x-229x512.png 229w, https:\/\/churchtools.academy\/wp-content\/uploads\/2025\/05\/Group-Settings-Registration-CleanShot-2025-08-19-at-16.01.30@2x.png 494w\" sizes=\"(max-width: 457px) 100vw, 457px\" \/><\/a><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">3. Status of the registration<\/h2>\n\n\n\n<p>Here you specify when the registration should be <em>opened<\/em> and <em>closed<\/em> (1), whether the <em>target<\/em><strong> <\/strong>(2) of the registration is an immediate release or whether a leader must confirm the participation and which <em>Role<\/em> (3) the person should receive after successful registration. <br>Under <em>Send standard e-mail<\/em> (4), you specify whether a confirmation e-mail is sent after the registration request, which the person signing up can also use to withdraw the request. Regardless of this setting, you can also use a routine to send an e-mail with or without an unsubscribe link. <br>You can also add a <em>heading to the registration<\/em> (5). <\/p>\n\n\n\n<aside class=\"wp-block-group ct-box ct-box-blue has-background is-vertical is-layout-flex wp-container-core-group-is-layout-002f1c27 wp-block-group-is-layout-flex\" style=\"border-radius:8px;border-left-color:#22c55e;border-left-width:0.5rem;background-color:#dcfce7;margin-top:var(--wp--preset--spacing--60);margin-bottom:var(--wp--preset--spacing--60)\">\n<p style=\"margin-top:0.5rem;margin-right:0.5rem;margin-bottom:0rem;margin-left:0.5rem\"><strong>Tip<\/strong><\/p>\n\n\n\n<p style=\"margin-top:0rem;margin-right:0.5rem;margin-bottom:0.5rem;margin-left:0.5rem\">When registration is open, you have the opportunity to send a one-time sign <em>up notification to the app user<\/em> via the selection menu next to the <em>Close registration<\/em> button. The app user will then receive a push notification that the registration for your group is open. <\/p>\n<\/aside>\n\n\n\n<figure class=\"wp-block-image size-full\"><a href=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/04\/Groups_Settings_Registration_Settings-for-Registration.png\"><img decoding=\"async\" width=\"1904\" height=\"972\" src=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/04\/Groups_Settings_Registration_Settings-for-Registration.png\" alt=\"Screenshot Groups Settings Registration Settings for Registration\" class=\"wp-image-55934\" srcset=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/04\/Groups_Settings_Registration_Settings-for-Registration.png 1904w, https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/04\/Groups_Settings_Registration_Settings-for-Registration-300x153.png 300w, https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/04\/Groups_Settings_Registration_Settings-for-Registration-1024x523.png 1024w, https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/04\/Groups_Settings_Registration_Settings-for-Registration-768x392.png 768w, https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/04\/Groups_Settings_Registration_Settings-for-Registration-1536x784.png 1536w, https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/04\/Groups_Settings_Registration_Settings-for-Registration-360x184.png 360w\" sizes=\"(max-width: 1904px) 100vw, 1904px\" \/><\/a><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">4. Registration of new persons<\/h2>\n\n\n\n<p>For people who sign up to your group and have not yet been created in ChurchTools, ChurchTools needs to know what to do with the data entered.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Create a new person or not<\/h3>\n\n\n\n<p>You can either <strong>activate<\/strong> that a <em>new user should be created<\/em> automatically for these people and specify which campus and person status should be used for this. <\/p>\n\n\n\n<aside class=\"wp-block-group ct-box ct-box-blue has-text-color has-background has-link-color wp-elements-74648fa9a9506de5179716347194bc98 is-vertical is-layout-flex wp-container-core-group-is-layout-002f1c27 wp-block-group-is-layout-flex\" style=\"border-radius:8px;border-left-color:#e7c000;border-left-width:0.5rem;color:#3f3400;background-color:#ffe5644d;margin-top:var(--wp--preset--spacing--60);margin-bottom:var(--wp--preset--spacing--60)\">\n<p style=\"margin-top:0.5rem;margin-right:0.5rem;margin-bottom:0rem;margin-left:0.5rem\"><strong>Important<\/strong><\/p>\n\n\n\n<p style=\"margin-top:0rem;margin-right:0.5rem;margin-bottom:0.5rem;margin-left:0.5rem\">For this option, at least one leader of the group must have permission to create new persons. Without this permission, the process remains the same as when the setting is <em>deactivated<\/em>. <\/p>\n<\/aside>\n\n\n\n<p>Or you can <strong>deactivate<\/strong> this option. In this case, the leaders of your groups will receive e-mails with the necessary information to sign up these people and <strong>no<\/strong> new users will be created. This must then be done manually.  <\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><a href=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/04\/Groups_Settings_Registration_Registration-of-new-people.png\"><img decoding=\"async\" width=\"1290\" height=\"468\" src=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/04\/Groups_Settings_Registration_Registration-of-new-people.png\" alt=\"Screenshot Groups Settings Registration Registration of new people\" class=\"wp-image-55936\" srcset=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/04\/Groups_Settings_Registration_Registration-of-new-people.png 1290w, https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/04\/Groups_Settings_Registration_Registration-of-new-people-300x109.png 300w, https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/04\/Groups_Settings_Registration_Registration-of-new-people-1024x371.png 1024w, https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/04\/Groups_Settings_Registration_Registration-of-new-people-768x279.png 768w, https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/04\/Groups_Settings_Registration_Registration-of-new-people-360x131.png 360w\" sizes=\"(max-width: 1290px) 100vw, 1290px\" \/><\/a><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">5. Registration of additional persons<\/h2>\n\n\n\n<p>If you want to allow people who sign up to your group to also sign up other people, activate this function and then specify below which other people may also be signed up.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><a href=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/04\/Groups_Settings_Registration_Registration-of-additional-people.png\"><img loading=\"lazy\" decoding=\"async\" width=\"1290\" height=\"578\" src=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/04\/Groups_Settings_Registration_Registration-of-additional-people.png\" alt=\"Screenshot Groups Settings Registration Registration of additional people\" class=\"wp-image-55939\" srcset=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/04\/Groups_Settings_Registration_Registration-of-additional-people.png 1290w, https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/04\/Groups_Settings_Registration_Registration-of-additional-people-300x134.png 300w, https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/04\/Groups_Settings_Registration_Registration-of-additional-people-1024x459.png 1024w, https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/04\/Groups_Settings_Registration_Registration-of-additional-people-768x344.png 768w, https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/04\/Groups_Settings_Registration_Registration-of-additional-people-360x161.png 360w\" sizes=\"(max-width: 1290px) 100vw, 1290px\" \/><\/a><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">6. Waiting list<\/h2>\n\n\n\n<p>If the places for your group are limited and full, this function automatically adds other people who sign up to your group to a waiting list.<\/p>\n\n\n\n<p>If the aim of the registration is that newly signed up people are automatically added to the group (see under 3. Status of registration), you can optionally activate <em>Automatically move up<\/em>. In this case, a corresponding number of requests are automatically confirmed when places become available in the group. People who have registered together will only move up when a corresponding number of places have become free.  <\/p>\n\n\n\n<p>You can also limit the number of waiting list places if you wish.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><a href=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/04\/Groups_Settings_Registration_Waiting-list.png\"><img loading=\"lazy\" decoding=\"async\" width=\"1290\" height=\"350\" src=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/04\/Groups_Settings_Registration_Waiting-list.png\" alt=\"Screenshot Groups Settings Registration Waiting list\" class=\"wp-image-55941\" srcset=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/04\/Groups_Settings_Registration_Waiting-list.png 1290w, https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/04\/Groups_Settings_Registration_Waiting-list-300x81.png 300w, https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/04\/Groups_Settings_Registration_Waiting-list-1024x278.png 1024w, https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/04\/Groups_Settings_Registration_Waiting-list-768x208.png 768w, https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/04\/Groups_Settings_Registration_Waiting-list-360x98.png 360w\" sizes=\"(max-width: 1290px) 100vw, 1290px\" \/><\/a><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">7. Registration form<\/h2>\n\n\n\n<p>Here you add <em>information<\/em> that should be requested in the registration form.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><em>First name<\/em>, <em>surname<\/em> and <em>e-mail<\/em> (1) are always marked as mandatory fields. For the <em>e-mail<\/em>, you can specify whether the field should only be marked as mandatory for the person signing up or for all persons (2). <\/li>\n\n\n\n<li>Select additional <em>person and group membership fields from a list and add them<\/em> (3).<\/li>\n\n\n\n<li>You can <em>mark each added field as a mandatory field<\/em> via the <em>context menu<\/em> (3) at the end of the line or <em>remove it from the form<\/em>. If it is a selection field, you can also call up further <em>settings<\/em> for the field here. <\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-full\"><a href=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/04\/Groups_Settings_Regsitration_Registration-form.png\"><img loading=\"lazy\" decoding=\"async\" width=\"1454\" height=\"574\" src=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/04\/Groups_Settings_Regsitration_Registration-form.png\" alt=\"Screenshot Groups Settings Regsitration Registration form\" class=\"wp-image-55944\" srcset=\"https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/04\/Groups_Settings_Regsitration_Registration-form.png 1454w, https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/04\/Groups_Settings_Regsitration_Registration-form-300x118.png 300w, https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/04\/Groups_Settings_Regsitration_Registration-form-1024x404.png 1024w, https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/04\/Groups_Settings_Regsitration_Registration-form-768x303.png 768w, https:\/\/churchtools.academy\/wp-content\/uploads\/2026\/04\/Groups_Settings_Regsitration_Registration-form-360x142.png 360w\" sizes=\"(max-width: 1454px) 100vw, 1454px\" \/><\/a><\/figure>\n\n\n\n<aside class=\"wp-block-group ct-box ct-box-blue has-background is-vertical is-layout-flex wp-container-core-group-is-layout-002f1c27 wp-block-group-is-layout-flex\" style=\"border-radius:8px;border-left-color:#22c55e;border-left-width:0.5rem;background-color:#dcfce7;margin-top:var(--wp--preset--spacing--60);margin-bottom:var(--wp--preset--spacing--60)\">\n<p style=\"margin-top:0.5rem;margin-right:0.5rem;margin-bottom:0rem;margin-left:0.5rem\"><strong>Tip<\/strong><\/p>\n\n\n\n<p style=\"margin-top:0rem;margin-right:0.5rem;margin-bottom:0.5rem;margin-left:0.5rem\">After setting up the registration, you can call up the form without submitting it to check the settings. To do this, open the <em>share dialog<\/em> of your group, then open the <em>public group page<\/em> of your group in an incognito window of your browser and test the registration here. <\/p>\n<\/aside>\n\n\n\n<aside class=\"wp-block-group ct-artikel-zum-weiterlesen has-background is-layout-constrained wp-container-core-group-is-layout-89fd719a wp-block-group-is-layout-constrained\" style=\"border-radius:8px;background-color:#f9fafb;margin-top:24px;margin-bottom:24px;padding-top:32px;padding-right:24px;padding-bottom:32px;padding-left:24px\">\n<h2 class=\"wp-block-heading has-medium-font-size\">Read more<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/churchtools.academy\/en\/help\/churchtools-modules\/my-group\/how-to-organize-my-small-group-with-churchtools\/\">How to organize my small group with ChurchTools?<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/churchtools.academy\/en\/help\/churchtools-modules\/routines-groups\/how-do-i-create-edit-a-routine\/\">How to create\/edit a routine?<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/churchtools.academy\/en\/help\/churchtools-modules\/gruppen-meine-gruppe\/how-to-create-group-member-fields\/\">How to create\/edit group membership fields?<\/a><\/li>\n<\/ul>\n<\/aside>\n","protected":false},"excerpt":{"rendered":"<p>For each of your groups, you can define individual settings for signing up to your group. 1. Call up group In the Groups module, search for your group and call it up. 2. Open settings for registration In the menu on the left-hand side, select Registration (2) under Settings (1). 3. Status of the registration [&hellip;]<\/p>\n","protected":false},"author":7,"featured_media":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"doc_category":[453],"doc_tag":[],"knowledge_base":[224],"class_list":["post-38200","docs","type-docs","status-publish","hentry","doc_category-settings-groups","knowledge_base-churchtools-modules"],"pp_statuses_selecting_workflow":false,"pp_workflow_action":"current","pp_status_selection":"publish","pp_force_visibility":null,"pp_subpost_visibility":null,"pp_inherited_force_visibility":null,"pp_inherited_subpost_visibility":null,"acf":[],"year_month":"2026-05","word_count":521,"total_views":"1576","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"Victoria Weidemann","author_nicename":"vweidemann","author_url":"https:\/\/churchtools.academy\/en\/author\/vweidemann\/"},"doc_category_info":[{"term_name":"Settings","term_url":"https:\/\/churchtools.academy\/en\/help\/churchtools-modules\/settings-groups\/"}],"doc_tag_info":[],"knowledge_base_info":[{"term_name":"Modules","term_url":"https:\/\/churchtools.academy\/en\/help\/churchtools-modules\/","term_slug":"churchtools-modules"}],"knowledge_base_slug":["churchtools-modules"],"_links":{"self":[{"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/docs\/38200","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/docs"}],"about":[{"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/types\/docs"}],"author":[{"embeddable":true,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/users\/7"}],"replies":[{"embeddable":true,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/comments?post=38200"}],"version-history":[{"count":31,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/docs\/38200\/revisions"}],"predecessor-version":[{"id":55947,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/docs\/38200\/revisions\/55947"}],"wp:attachment":[{"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/media?parent=38200"}],"wp:term":[{"taxonomy":"doc_category","embeddable":true,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/doc_category?post=38200"},{"taxonomy":"doc_tag","embeddable":true,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/doc_tag?post=38200"},{"taxonomy":"knowledge_base","embeddable":true,"href":"https:\/\/churchtools.academy\/en\/wp-json\/wp\/v2\/knowledge_base?post=38200"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}