| Subject line/subject of the e-mail | Who receives the e-mail? | Module | Action that triggers the e-mail |
| E-mail sending error information | E-mail-address of the admin | | |
| Chat invitation (group, persons, event) | All persons in the group/event or individual | System settings | Chat has been created and persons are invited to chat |
| Your personal data has been saved | Created person | System settings | System settings > Data security > Data protection e-mail enabled and data is saved in persons & groups |
| Test e-mail | Person who triggered the test e-mail | System settings | System settings > Communication > E-mail > Send test e-mail |
| License change confirmation | Invoice recipient | System settings | License is adjusted in the license tab |
| New version on “church short name” | Admin e-mail-address | System settings | Publication of new version |
| Summary of the latest posts | All users for whom the email summary is activated | Posts | Set weekday for summary reached |
| Cancellation Event | Authorized person to cancel events (group-internal or global) (and optionally: requested persons) | Events | Event is cancelled (and optionally: checkmark “Inform all requested persons about the refusal?” is set at cancellation) |
| Service cancelled | Assigned person | Events | Other person cancels service |
| Service request | Assigned person | Events | Other person assigns person to service |
| Service request reminder | Assigned person who has not yet accepted or declined | Events | System Settings > Modules > Events > set time to resend request |
| Service reminder (If accepted, one service) | Assigned Person | Events | System settings > Modules > Events > Specified reminder period |
| Reminder to your service (multiple services) | Subscribed person | Events | System settings > Modules > Events > Set reminder period (can be cancelled by individual user under Events > Settings) |
| News in service | Anyone subscribed to a service | Events | Changes in service |
| Exchange request | Requested person | Events | Other person makes exchange request in Events |
| Swap request accepted | Request creator | Events | Swap request confirmed |
| Open services | Group members with role “Leader” of the group associated with the service | Events | Automatically sent once per week (can be unsubscribed by the individual user under Events > Settings) |
| Complete registration for group “Group name” | Requesting person | Groups | Group registration was used |
| Your registration for “Group” | Requesting person | Groups | Group registration was used |
| Your participation request for “Group name” | Requesting person | Groups | Group registration was used |
| Group Newsletter signup | Requesting person | Groups | Group registration was used |
| Please confirm your registration | Registration creator | Groups | Use group registration link |
| Reminder of open follow-ups | Person with group-internal permission | Groups | Automatically sent once a week |
| Group request to leader (open group) | Group members with role “Leader” of group | Groups | Group registration with manual release, without creating personal data |
| Group request received (participant) | Request creator | Groups | Group login with manual release, without creating personal data |
| Group login – part of group | Requesting person | Groups | Part of group and then using a public link |
| Change in group “group name” | Group members with role of type “leader” of group or authorized via group-internal permission | Groups | Changes in group |
| Group request was confirmed | Requesting person | Groups | Leader changes status “requested” to “active” |
| Group registration – Check-in-Code for check-in | | Groups | |
| Your Check-in-code for GROUP – DD.MM.YYY HH:MM | Person with group type role X | Groups | Person logs in to group and group setting includes Check-in-code |
| Automatic group e-mails | Person with corresponding group type role | Groups | Group member gets group type role for which an automatic e-mail has been stored |
| New appointment request (meeting request) | Requested persons | Calendar | Other person creates appointment with meeting request |
| News in Calendar | Anyone who subscribed to a calendar | Calendar | Calendar was subscribed |
| Your appointment on XX has been changed | Creator of e-mail | Calendar | Person changes appointment and ticks “Remind creator of appointment” |
| Appointment was created for you | On behalf of person | Calendar | Calendar appointment was created for another person |
| Your e-mail-address has been changed | Person concerned | Persons | E-mail-address is changed by another person |
| Invitation e-mail to ChurchTools | Invited person | Persons | Person is invited via link |
| Forgot password e-mail | Requesting person | Persons | Person requests password reset e-mail |
| Weekly report | Person who set it in reports | Reports | Set at the respective report |
| Update your booking request (Wait for confirmation, Automatic confirmation, Confirmed, Rejected) | Booking creator | Resources | Change resource status by admin |
| Booking request | Resource admin | Resources | Resource booking created |
| Sync error message | All who have permissions to the sync module | Sync | Sync job goes wrong |
| Finder Verification Request | ChurchTools Support | Public Relations | Trigger in Public Relations |
| Finder Verification Confirmation | Request Creator | Public Relations | ChurchTools Support sends e-mail after verification |
| Finder Verification Cancellation | Request Creator | Public Relations | ChurchTools Support sends e-mail after review |
