--- title: How to edit an agenda? description: "If your event has already been created and the agenda has been set up, there may, of course, still be changes that you'd like to add later. To do this, you can view and edit your event agenda. ## 1.…" url: "https://churchtools.academy/en/help/churchtools-modules/planning-events/how-to-edit-an-agenda/" updated: "2026-10-15" category: Events / Planning Events --- # How to edit an agenda? If your event has already been created and the agenda has been set up, there may, of course, still be changes that you'd like to add later. To do this, you can view and edit your event agenda. ## 1. Open the agenda To do this, select your event and click the button to open the agenda. [![Screenshot Events Plan Agenda](https://churchtools.academy/wp-content/uploads/2024/07/Events_Plan_Agenda-1024x262.png)](https://churchtools.academy/wp-content/uploads/2024/07/Events_Plan_Agenda.png) ## 2. Edit the agenda Now you can edit your Agenda. You may need to *unlock* it *again* first. [![Screenshot Events Plan Agenda Re-open](https://churchtools.academy/wp-content/uploads/2024/07/Events_Plan_Agenda_Re-open.png)](https://churchtools.academy/wp-content/uploads/2024/07/Events_Plan_Agenda_Re-open.png) Here *,* you can also *rename* your Agenda *, save it as a new template*, or *delete* it. [![Screenshot Events Plan Agenda rename or delete](https://churchtools.academy/wp-content/uploads/2024/07/Events_Plan_Agenda_rename-or-delete.png)](https://churchtools.academy/wp-content/uploads/2024/07/Events_Plan_Agenda_rename-or-delete.png) On the left side, before you start editing your Agenda, you can select an Agenda template if the one currently selected doesn't work for you. You can choose between saved *Agenda templates* or *Agendas from recent events*. [![Screenshot Events Plan Agenda Template](https://churchtools.academy/wp-content/uploads/2024/07/Events_Plan_Agenda_Template.png)](https://churchtools.academy/wp-content/uploads/2024/07/Events_Plan_Agenda_Template.png) Find out how to create a new agenda template [here](https://churchtools.academy/en/help/churchtools-modules/administration-events/how-to-create-an-agenda-template/). ### 2.1 Edit program Items Your agenda is organized into *program items*. Each *item* or *song* corresponds to a program item. The *headings* give your agenda structure. They are displayed as *lines highlighted in gray*. **Tip** You can quickly rearrange the program items by dragging and dropping them using the handles at the start of each line. [![Screenshot Events Orders Program items](https://churchtools.academy/wp-content/uploads/2024/07/Events_Orders_Program-items.png)](https://churchtools.academy/wp-content/uploads/2024/07/Events_Orders_Program-items.png) The quickest way to edit individual details of a program item is to click directly on an entry, make your changes, and press *Enter* to save. [![Screenshot Events Orders Edit program item](https://churchtools.academy/wp-content/uploads/2024/07/Events_Orders_Edit-program-item.png)](https://churchtools.academy/wp-content/uploads/2024/07/Events_Orders_Edit-program-item.png) When you hover your mouse over a program item, editing tools appear behind it. Use the *pencil* to edit all the data for that program item in a single view. Use the *trash can icon* to delete it. And use the *plus sign* to add new *program items (positions), songs*, or *headings* before or after it. [![Screenshot Events Orders Program item Editing tools](https://churchtools.academy/wp-content/uploads/2024/07/Events_Orders_Program-item_Editing-tools.png)](https://churchtools.academy/wp-content/uploads/2024/07/Events_Orders_Program-item_Editing-tools.png) The following entries are part of a program item: - Title (1): Enter the name of the program item here. - Song (2): Here you can link to a *song* from your *song database* and then select which *arrangement* of the song should be played. - Duration (3): Enter the duration of the program item here. - Responsible (4): Here you can use *placeholders* to automatically link the staff assigned to this program item from the *duty roster*. To do this, enclose the name of the *role* in square brackets, e.g., \[Sermon\] or \[Tech\]. - Note (5): You can add a note. It will appear below the *title* of the agenda item. - Use the arrow keys to move to the previous and next positions, and you can also edit them directly. - Once you're done making changes to the positions, you can *save* all the changes at once (7) [![Screenshot Events Orders Program item Edit item](https://churchtools.academy/wp-content/uploads/2024/07/Events_Orders_Program-item_Edit-item.png)](https://churchtools.academy/wp-content/uploads/2024/07/Events_Orders_Program-item_Edit-item.png) ### 2.2 Editing columns In addition to the *Time, Duration, Text*, and *Responsible* columns, you can add more columns to your Agenda for individual *role categories* by clicking the *plus sign* and selecting the role categories that should have their own column. Click the *minus sign* in a service category column to remove it. [![Screenshot Events Orders Program item Columns](https://churchtools.academy/wp-content/uploads/2024/07/Events_Orders_Program-item_Columns-1024x109.png)](https://churchtools.academy/wp-content/uploads/2024/07/Events_Orders_Program-item_Columns.png) In these columns, for example, you can enter important information that is specifically relevant to this role category. ## 3. Finalize the agenda When you're done and no further changes are needed to the Agenda, you can *finalize it*. [![Screenshot Events Orders Complete order](https://churchtools.academy/wp-content/uploads/2024/07/Events_Orders_Complete-order.png)](https://churchtools.academy/wp-content/uploads/2024/07/Events_Orders_Complete-order.png) You can then *send* your Agenda *via e-mail* or access the *live agenda*. The live agenda is a display that shows, down to the minute, which part of the program the event is currently at, how long it’s expected to last, and which part of the program comes next. You can learn more about *the live agenda* [here](https://churchtools.academy/en/help/churchtools-modules/running-events/how-do-i-use-the-live-agenda/). [![Screenshot Events Orders Send or View live agenda](https://churchtools.academy/wp-content/uploads/2024/07/Events_Orders_Send-or-View-live-agenda.png)](https://churchtools.academy/wp-content/uploads/2024/07/Events_Orders_Send-or-View-live-agenda.png)