---
title: "E-mail dialog"
description: "## **Overview of the e-mail dialog** [![Screenshot People Contact eMail](https://churchtools.academy/wp-content/uploads/2023/12/People_Contact_eMail.png)](https://churchtools.academy/wp-content/uploads/2023/12/People_Contact_eMail.png) ## **The text editor** ## Overview of the tools [![Screenshot People Contact eMail Text editor](https://churchtools.academy/wp-content/uploads/2023/12/People_Contact_eMail_Text-editor.png)](https://churchtools.academy/wp-content/uploads/2023/12/People_Contact_eMail_Text-editor.png) - **(1)**The editor gives you the freedom to **undo** (Ctrl+Z) or **repeat** (Ctrl+Y) entries To…"
url: "https://churchtools.academy/en/help/churchtools-modules/communication-people/e-mail-dialog/"
updated: "2026-10-15"
category: People / Communication
tags:
  - Content outdated
---

# E-mail dialog

## **Overview of the e-mail dialog**

[![Screenshot People Contact eMail](https://churchtools.academy/wp-content/uploads/2023/12/People_Contact_eMail.png)](https://churchtools.academy/wp-content/uploads/2023/12/People_Contact_eMail.png)

## **The text editor**

## Overview of the tools

[![Screenshot People Contact eMail Text editor](https://churchtools.academy/wp-content/uploads/2023/12/People_Contact_eMail_Text-editor.png)](https://churchtools.academy/wp-content/uploads/2023/12/People_Contact_eMail_Text-editor.png)

- **(1)**The editor gives you the freedom to **undo** (Ctrl+Z) or **repeat** (Ctrl+Y) entries
  To the right are the three typical formatting options Bold, *Italics*and Underline (keyboard shortcut Ctrl + the respective letter (B,I,U))
- (2) **Fonts.** This field offers various **fonts** to choose from
- (3) **Reset.** Deletes all formatting for this text.
- (4) **Color formatting.** The left button colors the text in a desired color, the right button changes the background color for the selected text.
- (5) For the **enumeration** there are
  - Three different formats for unnumbered lists
  - six variants for a numbered enumeration
- (6) **Links.** The left button can be used to add a link to a website for a selected text (Ctrl+K). If you select an existing link, you can delete it with the right button.
- **(7) Insert images.**
  It is currently not possible to embed and display images *directly* in an e-mail. You have to enter a link to an image that has already been uploaded.
  So you have three options:
  1. *Attach the image to the e-mail* (below the text editor: Upload file)
  2. *Upload the image in the "Wiki" module to a public(!) wiki page*. Then click on the image with the right mouse button and select "Copy address of link" (the wording differs depending on the browser).
     Disadvantage: public users could then see all files on this page as attached files.
  3. An *external image service*is used. This service must provide a link to a "real image". It must not be an encrypted link, such as the one offered by Dropbox.
     One option is [https://de.imgbb.com/](https://de.imgbb.com/)
     Imgbb has the advantage that a "real" image is displayed in the link.
     Select "HTML full view link" and then copy the link to *<img src="*until the next " (sometimes you can only copy the entire text)

     Disadvantage: 1) Data protection! 2) It's more complicated, but you don't have to create a "blank" wiki page with all e-mail images.
- (8) "Personal" salutation. If an e-mail is sent to several people, you can insert a placeholder which is then filled with the appropriate content. You can find more information on this [here](https://churchtools.academy/de/help/churchtools-modules/kommunikation-personen/wie-erstelle-bearbeite-ich-eine-serienbriefvorlage/).

[![Screenshot Link](https://churchtools.academy/wp-content/uploads/2023/12/imgbb-1024x270.png)](https://churchtools.academy/wp-content/uploads/2023/12/imgbb.png)

**Warning**

From a technical point of view, it is possible to insert a fully formatted text from Word, Outlook or another source. This gives you more formatting options than the editor offers. (Different text sizes, images, etc.)

However, it should be noted that this often leads to errors: E-mails are cut off, classified as spam, etc.

To insert text cleanly (text only, without formatting) you can select Ctrl+Shift+V to insert (instead of Ctrl+V). (Or Cmd+Shift+V on the Mac)

## Signature

You can enter a personal signature below. This signature only applies to e-mails that the current user sends manually.
The signature is inserted below the e-mail text. This is useful, for example, if you want to enter the congregation's contact details or insert the congregation's logo.